Finding 504856 (2023-002)

Material Weakness
Requirement
L
Questioned Costs
-
Year
2023
Accepted
2024-11-07
Audit: 327594

AI Summary

  • Core Issue: The City failed to complete and submit the required data collection form on time due to not obtaining an independent audit.
  • Impacted Requirements: This non-compliance violates 2 CFR 200.412 and 2 CFR 200.512.
  • Recommended Follow-Up: The City should create a plan to ensure timely completion and submission of future audit reports to meet federal requirements.

Finding Text

Criteria or specific requirement (including statutory, regulatory, or other citation): In accordance with 2 CFR 200.412, the City is required to complete and submit the data collection form within the earlier of 30 days after receipt of the auditor’s report or nine months after the end of the audit period. Condition and context: The City did not obtain an independent audit within the required period for submission. Cause: Lack of internal controls to ensure an independent audit was completed timely. Effect or potential effect: The City did not comply with requirements of 2 CFR 200.512. Questioned costs: None. Identification as a repeat finding, if applicable: Not applicable. Recommendation: The City should develop a course of action to ensure that future single audit reports are completed and submitted to the Federal Audit Clearinghouse in accordance with the requirements of 2 CFR 200.512. Views of responsible officials: As detailed in the Corrective Action Plan, management has agreed to the findings and recommendations noted above.

Corrective Action Plan

The City has established policies and procedures related to grant administration and accounting guidelines for allowable costs. The City is aware of the deadline for the submission of the Single Audit. A personnel vacancy for the position that performs the tasks of supplying the amount of federal expenditures resulted in a delay in ensuring the deadline and the policies and procedures were adhered to. The positions have been filled and the City has taken steps to ensure the personnel have received guidance and training regarding grant accounting, including deadlines for the audit.

Categories

Allowable Costs / Cost Principles Internal Control / Segregation of Duties

Other Findings in this Audit

  • 504857 2023-003
    Material Weakness
  • 1081298 2023-002
    Material Weakness
  • 1081299 2023-003
    Material Weakness

Programs in Audit

ALN Program Name Expenditures
20.205 Highway Planning and Construction $893,297
97.083 Staffing for Adequate Fire and Emergency Response (safer) $729,151
14.218 Community Development Block Grants/entitlement Grants $492,334
97.044 Assistance to Firefighters Grant $240,141
16.922 Equitable Sharing Program $58,742
16.579 Regional Drug Enforcement Task Force $9,915
20.600 State and Community Highway Safety $4,769