Finding Text
Condition: The Provider Agreement with the District of Columbia Office of the State Superintendent of Education (OSSE) and related policy manuals require the Center to maintain specific documentation for employees providing services under the grant agreement, and for children receiving the subsidy. There was missing documentation from both the employee files and the children files.
Criteria: OSSE provides policy manuals and checklist that detail the documentation required for employees and enrolled children.
Cause: There are incomplete procedures in place for the hiring process and enrollment process and no policies in place related to document retention.
Effect: There is missing documentation required by OSSE, which could lead to licensing or funding consequences.
Recommendation: Procedures should be implemented for the hiring process and enrollment process and policies should be implemented for document retention. Current personnel files and children files should be reviewed to determine that all documentation required by OSSE is present.
View of Responsible Officials and Planned Corrective Actions: The Center agrees with the finding. The Center is in the process of implementing the recommendation.