Finding Text
Incomplete Household Appliation for Free and Reduced Price School Meals and Incorrectly Determined Eligibility
Type: Significant Deficiency in Internal Control over Major Program, Immaterial Noncompliance
Criteria: The Household Application for Free and Reduced Price School Meals must be fully completed and updated for changes in eligibility by both the School District and applicants.
Condition and Context: The School District has Household Application for Free and Reduced Price School Meals with missing information, such as signatures, social security numbers, and various other information and the applications did not properly reflect family or student eligibility changes.
Cause: The School District failed to record all necessary information on Household Application for Free and Reduced Price School Meals and update the applications or require new applications for changes in student eligibility.
Effect: The School District holds incomplete records that could lead to noncompliance with State of Michigan reviews as well as a potential for quantified costs.
Questioned Costs: None
Perspective Information: The finding represents a systematic problem based on a haphazard sample of Household Application for Free and Reduced Price School Meals, which if left uncorrected, has potential to lead to quantified costs. Sampling was not statistically valid.
Identification of Repeat Findings: None
Recommendation: The School District should have an additional level of review as it relates to filling out Household Application for Free and Reduced Price School Meals and updating eligibility changes on the applications.
View of Responsible Officials: Per discussion with Tamie Gillespie, Food Service Director, and Dina Schmidt, Business Manager on July 17, 2024, the District is implementing additional procedures to ensure that the applications are all complete and the eligibility thresholds are updated in the system on an annual basis before any determination of eligibility is made for the year.