Finding 503652 (2024-001)

Material Weakness
Requirement
A
Questioned Costs
-
Year
2024
Accepted
2024-10-24
Audit: 325856
Organization: City of Cushing (OK)

AI Summary

  • Core Issue: The City has not updated hangar licensing rates to align with market rates, risking FAA compliance.
  • Impacted Requirements: FAA mandates that hangar rates must reflect reasonable market values to maintain grant funding.
  • Recommended Follow-Up: The City should revise hangar licensing contracts to meet market standards and ensure FAA compliance.

Finding Text

1. Internal Control & Compliance – Hangar Licensing (Leasing) System Criteria: The Federal Aviation Administration (FAA) has compliance requirements any airports receiving FAA monies that address hangar licensing (leasing). The FAA has an expectation that the hangar licensing rates should be within reason of market rates for the area. Condition: The City has not adjusted its hangar licensing rates to market over the years. Cause: The City had contracts with hangar license holders that were perpetual in nature which were not adjusted to reasonable market rates. The contracts were intended to provide a service for the community and keep the hangars available for the hangar license holders. Effect or Potential Effect: Without adjusting licensing rates to the reasonable market rate, the City could lose the FAA grant funding that is important to keep the airport up to standards which are set by the FAA. Recommendation: We recommend that City should consider updating the license holder contracts to reasonable market rates in order to come into compliance with the FAA. Responsible Official’s Response: The City concurs with the recommendation and has already started the process to address the hangar licensing contracts.

Corrective Action Plan

To Whom it May Concern: The City Administration notes that it agrees with the auditors’ recommendation. Current Administration recognizes there is a need to update license holder contracts to standard leases and reasonable market rates. The City Administration reports that steps are being taken to adjust licensing/rental rates in order to come into compliance with the FAA. The City Administration further explains that it recognizes the need for strong internal controls over the receipt and billing of all revenue streams. The Finance Division has sought out internal controls training scheduled for December 2024. Once referenced licensee/rental rates are updated, the Finance Division looks to request updating the payment/collections processes for airport licensee/tenant payments. The City Administration believes there are currently positive strides being taken in resolution of the identified audit finding. The Administration states the above corrective actions are anticipated to be completed and implemented by Fiscal Year end June 30, 2025

Categories

Internal Control / Segregation of Duties

Other Findings in this Audit

  • 1080094 2024-001
    Material Weakness

Programs in Audit

ALN Program Name Expenditures
21.027 Coronavirus State and Local Fiscal Recovery Funds $783,538
20.106 Airport Improvement Program, Covid-19 Airports Programs, and Infrastructure Investment and Jobs Act Programs $321,177
97.039 Hazard Mitigation Grant $242,971
97.042 Emergency Management Performance Grants $14,330
97.067 Homeland Security Grant Program $7,764