Finding Text
Finding Reference Number: 2023-002
Assistance Listing Number and Program Title: 14.267 Continuum of Care
Criteria: Period of performance – An entity may charge only allowable costs incurred during the approved budget period of a federal award’s period of performance and any costs incurred before the federal awarding agency or pass-through entity made the federal award that were authorized by the federal awarding agency or pass-through entity.
Condition: Multiple grants are being tracked in the same accounts.
Cause: The chart of accounts / financial management system did not track each grant separately, making it difficult to track the accounting for expenditures billed to the specific federal award.
Effect or possible effect of the condition: Ineligible, unallowable, and improperly allocated expenditures may have been charged to the grants which could result in repayment of funds.
Questioned costs: Unknown
Recommendation: The chart of accounts / financial management system should track each grant separately.
Views of Responsible Officials and Planned Corrective Action: See Corrective Action Plan.