Views of Responsible Officials and Planned Corrective Action – Grace House has created
and will implement the following new controls:
a) Every reimbursement request made by any employee will require approval from the
Executive Director, Assistant Director, or board of directors vote where appropriate.
b) For rental invoices, the immediate supervisor must approve all rental invoices for
payment processing before being submitted to the administrative office. If the
immediate supervisor is absent, the invoice must be approved by the Executive
Director or Assistant Director.
c) When a new client invoice is submitted for approval for an existing approved
landlord, the invoice along with the traditional client identifying information will be
reviewed by both the immediate supervisor and the Executive Director.d) When a new client invoice is submitted for approval for a new landlord, the invoice
will be reviewed by both the immediate supervisor and the Executive Director. Each
invoice requires a W9 form to validate the legal name, property records verifying
ownership matching the legal name on the W9, a picture ID of the individual listed
on the W9, and a copy of the agreement if a property management company is listed
on the W9 instead of an individual.
e) All new clients and landlords will be researched through an investigative software to
prove there is no evidence of false identity.
f) Grace House has contracted an independent certified fraud investigator to conduct
periodic reviews for compliance with fraud prevention policies at least semiannually
but beginning quarterly through 2025