Finding Text
Finding Number 2024-5
Condition: Cathedral Towers did not ensure that appropriate documentation of move out inspections was retained for two tenants that moved out during the period.
Criteria: Per HUD Handbook 4350.3, the project owner must document move out inspections upon the unit being vacated by the tenant.
Cause: Tenant files for vacated units typically contain the move out inspection documentation signed by the member of management completing the inspection. For two tenant files related to vacated units, there were no move out inspections retained in the file.
Effect: Two move out inspections were not appropriately documented.
Amount in Questioned Cost: $0
Recommendation: Cathedral Towers should review the procedures in place to ensure all move out inspections are appropriately documented upon the unit being vacated by the tenant.
Auditee’s Response: Cathedral Towers agreed with the finding and will review the move out inspection process to ensure the required forms are completed and included.