Finding Text
Federal Agency: Department of Education
Federal Program Name: Student Financial Aid Cluster
Assistance Listing Number: 84.007, 84.033, 84.063, 84.268
Federal Award Identification Number and Year: N/A
Award Period: June 1, 2023 to May 31, 2024
Type of Finding:
• Significant Deficiency in Internal Control over Compliance
• Other Matters
Criteria or specific requirement: The Code of Federal Regulations, 34 CFR 685.309 requires that enrollment status changes for students be reported to NSLDS within 30 days or within 60 days if the student with the status change will be reported on a scheduled transmission within 60 days of the change in status. Regulations require the status include an accurate effective date. In addition, regulations require that an institution make necessary corrections and return the records within 10 days for any roster files that don’t pass the NSLDS enrollment reporting edits.
Condition: We noted that 2 out of 40 students tested did not have their enrollment date correctly reported in NSLDS.
Questioned costs: None
Context: The University did not have an effective process in place to report the enrollment date of students that enrolled in courses in a semester but then never attended.
Cause: The University’s processes and controls did not ensure that student enrollment dates were accurately reported for a subset of the student population.
Effect: The NSLDS system is not updated with the accurate student information which can cause the students to not properly enter the repayment period.
Repeat Finding: No
Recommendation: We recommend the University review its reporting procedures to ensure that students’ statuses are accurately and timely reported to NSLDS as required by regulations.
Views of responsible officials: There is no disagreement with the audit finding.