Finding Text
Untimely Returns of Title IV Funds (R2T4) DEPARTMENT OF EDUCATION
ALN #: 84.268, 84.063
Federal Award Identification #: 2023-2024 Award Year
Condition: When students withdrew either officially or unofficially from modular programs, the University did not always return unearned Title IV aid timely.
Criteria: 34 CFR 668.22
Questioned Costs: $0
Context: Out of 20 students tested for timely and accurate R2T4’s, 1 student in a modular program had their unearned Title IV aid totaling $2,242 returned 7 days late. The University reviewed all modular student withdrawals and identified 2 other students with late returns in the amounts of $2,292 and $675, 91 to 345 days late, respectively.
Cause: As part of the financial aid office’s internal review process, the 3 students were identified as needing returns and the returns were done promptly. However, the notification of on-line, modular students ceasing attendance was not communicated timely to the financial aid office causing the returns to be late.
Effect: Noncompliance with R2T4 regulations regarding timely returns and withdrawals from modular programs.
Identification as repeat finding, if applicable: Yes, 2023-001
Recommendation: We recommend that the University continue to work with the registrar’s office to provide timely and accurate dates of last attendance so that return of Title IV funds can be completed within the timeframe required by the Department of Education.
Views of Responsible Officials and Planned Corrective Action: Management agrees with the finding. See corrective action plan.