FAC Explorer

Finding 501167 (2023-001)

Significant Deficiency
Requirement
B
Questioned Costs
-
Year
2023
Accepted
2024-10-01
Audit: 323425
Organization: John H. Boner Community Center, INC (IN)
Auditor: Greenwalt CPAS

AI Summary

  • Core Issue: Expenditures from 2022 were recorded in 2023, violating US GAAP requirements.
  • Impacted Requirements: Timely recording of expenses is essential to ensure accurate financial reporting.
  • Recommended Follow-Up: Implement a reconciliation process for grants early each year to catch discrepancies and confirm unbilled services with contractors.

Finding Text

Criteria: Pursuant to US GAAP, expenditures must be recorded in the period for which the expenses are incurred. Condition: The Center received an invoice for 2022 expenditures during the 2023 fiscal period. These expenses were not accrued for as of December 31, 2022. Cause: The independent contractor for which the Center utilized to perform services related to the Promise Neighborhoods did not timely reconcile financial records nor bill the Center timely. Effect: This resulted in reporting $220,695 of the Center's expenditures under the federal award from 2022 in the 2023 Schedule. Questioned Costs: None. Recommendation: We recommend that management establish a reconciliation process for all substantial grants to be completed within the first couple of months of the following year to identify potential differences and issues. This should include the inquiry of independent contractors and subrecipients as to unbilled services. Views of Responsible Officials: See attached corrective action plan.

Corrective Action Plan

SIGNIFICANT DEFICIENCY 2023-001 US DEPARTMENT OF EDUCATION. Promise Neighborhoods. 84.215N for the year ended December 31, 2023. The Center received an independent contractor invoice in 2023 for services performed in 2022. This resulted in the reporting of $220,695 of the Center's 2022 federal award expenditures in the 2023 Schedule. Recommendation: We recommend that management establish a reconciliation process for all substantial grants to be completed within the first couple of months of the following year to identify potential differences and issues. This should include the inquiry of independent contractors and subrecipients as to unbilled services. Action Taken: We concur with the recommendation. Effective fiscal year 2024, management has established a reconciliation process to track contractor and vendor billings. This will include the inquiry of independent contractors and subrecipients as to unbilled services at fiscal year-end. If the U.S. Department of Education has questions regarding this plan, please call James Taylor 317 808-2300.

Categories

Reporting Subrecipient Monitoring

Other Findings in this Audit

  • 1077609 2023-001
    Significant Deficiency

Programs in Audit

ALN Program Name Expenditures
21.023 Emergency Rental Assistance Program $8.44M
84.215 Innovative Approaches to Literacy; Promise Neighborhoods; Full-Service Community Schools; and Congressionally Directed Spending for Elementary and Secondary Education Community Projects $3.93M
93.568 Low-Income Home Energy Assistance $1.32M
93.570 Community Services Block Grant Discretionary Awards $693,525
14.856 Lower Income Housing Assistance Program Section 8 Moderate Rehabilitation $626,434
16.817 Byrne Criminal Justice Innovation Program $401,116
84.287 Twenty-First Century Community Learning Centers $271,201
14.218 Community Development Block Grants/entitlement Grants $131,300
21.009 Volunteer Income Tax Assistance (vita) Matching Grant Program $50,149
94.013 Americorps Volunteers in Service to America 94.013 $23,541
93.297 Teenage Pregnancy Prevention Program $15,413
93.044 Special Programs for the Aging, Title Iii, Part B, Grants for Supportive Services and Senior Centers $11,245
93.043 Special Programs for the Aging, Title Iii, Part D, Disease Prevention and Health Promotion Services $2,284