Finding Text
FINDING NO. CONTROL DEFICIENCIES
2023-001 Eligibility
Federal Agency: U.S. Department of Housing and Urban Development
Federal Program Title: Housing Choice Voucher Cluster
FAL Number: 14.871
Award Period: January 1, 2023 through December 31, 2023
Compliance Requirement: Eligibility
Type of Finding: Internal Control and Compliance, Significant Deficiency
Criteria: The Authority is required to have documents from the tenant to provide necessary information/documentation, third party verification of asset valuations, release of information documentation, and income eligibility and calculations of tenants rent from asset/income documentation. The Authority is required to determine eligibility at least annually or if the tenant's income changes during the year.
Condition: As part of our testing, we found three tenant files that were missing income verification documentation in the tenant files to verify that the tenant was eligible and HAP and that the rent amount was properly calculated.
Questioned Costs: Not determined
Cause: The Authority did not perform review procedures properly designed to ensure that all the documentation was in the tenant's file to determine if they were eligible and that the tenant rent/HAP payment was correct.
Effect: HAP payments to landlords could be improperly calculated and tenants not eligible could be included in the program.
Repeat Finding: No
Recommendation: We recommend the Authority to update their internal control policies to require a review of the tenant files from another qualified personel or have a checklist to be filled out in a timely manner when checking eligibility/HAP amounts to landlords.
Views of responsible officials: There is no disagreements with audit finding