FAC Explorer

Finding 50018 (2022-001)

- Repeat Finding
Requirement
P
Questioned Costs
-
Year
2022
Accepted
2023-02-17
Audit: 49987
Organization: Enon Toland Apartments (PA)
Auditor: Kmwcpa LLC

AI Summary

  • Core Issue: The security deposit account is not being used correctly, leading to unresolved prior year findings.
  • Impacted Requirements: The Project is mismanaging tenant security deposits, violating lease agreements and HUD guidelines.
  • Recommended Follow-Up: Implement and adhere to procedures for documenting, collecting, and managing security deposits properly.

Finding Text

2022-001: Tenant Security Deposits Condition: Current year testing noted that the security deposit account was still not being used and as a result the prior year findings have not been cleared. During the current year two tenants that the Project reported as having security deposits did not have them deposited into the security deposit account and one security deposit should have been refunded and was still in the account. Criteria: The Project is using tenants? security deposits for operations, not properly managing the individual interest-bearing accounts and not accounting for the money appropriately. Cause: The Project does not have the minimum deposit to cover potential damages or unpaid rent separated, and has money in the account but not properly documented in accordance with procedures as noted. Effect: Not in compliance with tenants? lease agreements as approved by HUD. Recommendation: Procedures should be in place and followed to ensure that the proper security deposit is documented, collected and deposited into the separately held interest bearing account upon move in and properly distributed upon move out. Management?s response: We concur with the findings and expect the accounting and project staff to review the list and make the necessary corrections.

Corrective Action Plan

Project#: 034-44808 Program/Facility Type of Service Enon - Toland Apartments Unassisted living Provider Name: Enon-Toland Apartments Date of Monitoring: 2022 The Department 's acceptance of the corrective action plan-is an acknowledgement that-the provider's proposed plan may resolve the identified deficiency. This approval shall not be construed as ?waiver by the Department ,of any right, power,or remedy under the contract or Pennsylvania law. Finding# Root Cause: (Tenant security deposits) 2022 - 001 Several security deposited funds in and out of security were not properly noted. Process Measure/Outcome: Not in Compliance with HUD requirements. Specific Actions: MANAGEMENT CONCUR: PROJECT ADMINISTRATOR ALONG WITH THE CONTROLLER WILL WORK TOGETHER AS A UNIT TO ENSURE THAT FUNDS IN AND OUT ARE REFLECTED APPROPRIATELY PER UNIT, NAME AND SECURITY DEPOSITED MONTHLY. BOARD WILL RECEIVE A QUARTERLY RECONCILIATION. Finding# Root Cause: (Tenant security deposits) 2021- 001 Several security deposited funds in and out of security were not properly noted. Process Measure/Outcome: Not in Compliance with HUDrequirements. Specific Actions: Finding# Root Cause: MANAGEMENT CONCUR: PROJECT ADMINISTRATOR ALONG WITH THE CONTROLLER WILL WORK TOGETHER AS A UNIT TO ENSURE THAT FUNDS IN AND OUT ARE REFLECTED APPROPRIATELY PER UNIT, NAME AND SECURITY DEPOSITED MONTHLY. BOARD WILL RECEIVE A QUARTERLY RECONCILIATION. ADJUSTED WITHIN JULY 2022 AUDIT (Tenant security deposits) 2020 - 001 Several security deposited funds in and out of security were not properly noted. Process Measure/Outcome: Not in Compliance with HUDrequirements. Specific Actions: MANAGEMENT CONCUR: PROJECT ADMINISTRATOR ALONG WITH THE CONTROLLER WILL WORK TOGETHER AS A UNIT TO ENSURE THAT FUNDS IN AND OUT ARE REFLECTED APPROPRIATELY PER UNIT, NAME AND SECURITY DEPOSITED MONTHLY. BOARD WILL RECEIVE A QUARTERLY RECONCILIATION. ADJUSTED WITHIN JULY 2022 AUDIT Finding# Root Cause: (Tenant security deposits) 2019 - 001 Several security deposited funds in and out of security were not properly noted. Process Measure/Outcome: Not in Compliance with HUDrequirements. Specific Actions: MANAGEMENT CONCUR: PROJECT ADMINISTRATOR ALONG WITH THE CONTROLLER WILL WORK TOGETHER AS A UNIT TO ENSURE THAT FUNDS IN AND OUT ARE REFLECTED APPROPRIATELY PER UNIT, NAME AND SECURITY DEPOSITED MONTHLY. BOARD WILL RECEIVE A QUARTERLY RECONCILIATION. ADJUSTED WITHIN JULY 2022 AUDIT SUBMITTED BY: DATE: 11/28/2022 Controller

Categories

HUD Housing Programs

Other Findings in this Audit

Programs in Audit

ALN Program Name Expenditures
14.155 Mortgage Insurance for the Purchase Or Refinancing of Existing Multifamily Housing Projects $491,305
14.871 Section 8 Housing Choice Vouchers $372,530
14.157 Supportive Housing for the Elderly $21,817