FAC Explorer

Finding 49999 (2022-001)

Significant Deficiency
Requirement
I
Questioned Costs
-
Year
2022
Accepted
2023-03-29
Audit: 43608
Organization: Maine College of Art and Design (ME)
Auditor: Wipfli LLP

AI Summary

  • Core Issue: The College lacks a formal written procurement policy, which is necessary for compliance with federal regulations.
  • Impacted Requirements: This affects adherence to procurement standards outlined in 2 CFR Section 200.318 through 200.327.
  • Recommended Follow-up: The College should develop and implement a formal procurement policy to ensure compliance and effective communication of procedures.

Finding Text

Finding: 2022-001 Repeat Finding: No Type: Significant Deficiency Programs Affected AL 84.425 ? U.S. Department of Education ? Education Stabilization Fund Criteria Procurement standards for the College are identified in 2 CFR Section 200.318 through 200.327. To effectively communicate and maintain compliance with the regulations the College should have formal written procedures that address the compliance requirements for procurement. Effect: Without a properly documented policy the College lacks the effective method to communicate procedures to comply with the procurement standard. Condition The College does not have a formal written procurement policy that addresses the specific requirements of 2 CFR Section 200.318 through 200.327. Questioned Cost None Recommendation The College should formalize a policy for the procurements requirements. Views of Responsible Officials and Corrective Action Plan The College agrees with the finding.

Corrective Action Plan

Finding: 2022-001 Department of Education Federal Program(s): Education Stabilization Fund- AL No. 84.425F and 84.425M Type: Significant deficiency in controls over compliance Compliance Requirement: Procurement Recommendation: We recommend the College implement a procurement policy with the requirements identified in 2 CFR Section 200.318 through 200.327. Explanation of any disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The College is in the process of formalizing the procurement standards noted above within its purchasing policies. Planned completion date for corrective action plan: April 30, 2023 Name(s) of the contact person(s) responsible for corrective action: Holly Higgins, Director for Business Services

Categories

Procurement, Suspension & Debarment Significant Deficiency

Other Findings in this Audit

  • 50000 2022-001
    Significant Deficiency
  • 626441 2022-001
    Significant Deficiency
  • 626442 2022-001
    Significant Deficiency

Programs in Audit

ALN Program Name Expenditures
84.268 Federal Direct Student Loans $4.74M
84.063 Federal Pell Grant Program $673,670
84.038 Federal Perkins Loans $267,205
84.033 Federal Work-Study Program $95,052
84.007 Federal Supplemental Educational Opportunity Grants $84,131
84.425 Education Stabilization Fund $63,524