Finding Text
FINDING 2023-002
Federal Grantor/Program or Cluster Title
Student Financial Assistance Cluster
Department of Education Programs
Federal Direct Student Loans
Federal CFDA
Number
84.268
Criteria - Organizations are required to report Campus and Program level changes in a student's
emollment information to the National Student Loan Data System (NSLDS). Organizations must
review, update, and verify student emollment statuses, program information, and effective dates
and report this information to NSLDS in an accurate and timely manner. Changes to emollment
status for less than half-time, graduated or withdrawn must be reported within 30 days; however,
if a roster file is expected within 60 days, the organization may provide the updated data on that
roster file (34 C.F.R. § 690.83(b)(2) and 34 C.F.R. § 685.309(b)).
Condition - The Organization reported emollment status changes to NSLDS in an untimely
manner for four students.
Cause- In these cases, it appears that the Organization's procedures for updating emollment status
changes to NSLDS in a timely manner were not properly followed.
Effect- Information reported to NSLDS was compared to information from the students' files for
students from our file testing sample who had a reduction or increase in attendance levels,
graduated, withdrew, or emolled but never attended during the examination period. For four of the
six students tested, the following untimely student status updates were noted:
Date of Next Roster Certification
Student Status Determination Submittal Date
A2 Graduated 12/16/23 February 2024 05/14/24
A4 Graduated 12/16/23 February 2024 06/14/24
AS Graduated 08/19/23 October 2023 06/14/24
A33 Withdrawal 12/16/23 February 2024 06/14/24
Questioned Costs - There are no questioned costs associated with this finding. The overall rate for
this finding is 66. 7% ( 4/6). This finding has been identified as a significant deficiency in internal
control over compliance in the Independent Auditors' Report on Compliance for Each Major
Program and on Internal Control Over Compliance.
Recommendation - The Organization should take steps to ensure that its procedures to submit
information to NSLDS in a timely manner are strictly followed.
Views of Responsible Officials - The Organization concurs with this finding and has procedures
in place as outlined in the Corrective Action Plan to ensure compliance with requirements.