Finding 499878 (2023-002)

Federal agency: U.S. Department of Housing and Urban Development Federal program title: Section 202 Direct Loan and Flexible Subsidy Assistance Loan Assistance Listing Number: 14.157 Pass-Through Agency: N/A Pass-Through Number(s): N/A Award Period: N/A FAIN number and year: MFSC179241 - 2019 Type of Finding: Significant Deficiency in Internal Control over Compliance Criteria or specific requirement: The Project is required to maintain a separate security deposit cash account equal to or greater than the security deposit liability. Condition: The Security Deposit Asset account is under funded by $8,700 at December 31, 2023. Questioned costs: None Context: Management did not transfer cash from operating checking to the security deposit cash account until June of 2024 to ensure the liability was properly funded. Cause: The internal control system in place did not properly alert management to ensure the liability was properly funded. Effect: The security deposit cash account does not have adequate funds to reimburse all tenants that have paid in a security deposit. Repeat Finding: N/A Recommendation: All security deposit activity should be run through this account to ensure it is being properly utilized. Comparisons should be performed monthly to ensure the balance is maintained at a minimum equal to the security deposit liability. Views of responsible officials: There is no disagreement with the audit finding. Management Response: Management will continue to monitor the account to ensure properly funded. Management has transferred the $8,700 deficiency into the security deposit account on June 13, 2024.