FAC Explorer

Finding 497564 (2023-002)

Material Weakness
Requirement
P
Questioned Costs
-
Year
2023
Accepted
2024-09-23
Audit: 320337
Organization: City of Sherburn (MN)
Auditor: Burkhardt & Burkhardt LTD

AI Summary

  • Issue: Bank reconciliations are not consistently prepared monthly, leading to potential errors.
  • Requirements: Internal controls mandate monthly reconciliations for sensitive accounts to ensure accuracy.
  • Follow-up: The City needs to assess and strengthen its internal controls for cash account reconciliations regularly.

Finding Text

Cash Account Reconciliations Condition: Although the City has established procedures and controls related to bank reconciliations, we found that these procedures are not being followed. During fieldwork we noted bank reconciliations were either not being prepared on a monthly basis or contained material differences. Criteria A sound system of internal control requires that significant and sensitive accounts are reconciled monthly and monitored to ensure compliance. Cause: The City has not performed ongoing or separate evaluations to ascertain whether internal control activities are present and functioning properly. Effect: Material misstatements of the cash accounts and the misappropriation of cash may occur and not be prevented or detected or corrected in a timely basis. Recommendation: The City should evaluate their internal controls over cash account reconciliation to ensure they are operating effectively and that monitoring of this control is being accomplished on a consistent basis.

Corrective Action Plan

Explanation of Disagreement with Audit Finding: None Actions Planned in Response to Finding: The City will evaluate their internal control over cash account reconciliations and develop a policy to review this procedure each month. Official Responsible for Ensuring CAP: Leslie Heffele, City Administrator Planned Completion Date for CAP: December 31, 2024 Plan to Monitor Completion of CAP: City Council

Categories

Subrecipient Monitoring Internal Control / Segregation of Duties

Other Findings in this Audit

  • 497563 2023-001
    Material Weakness
  • 497565 2023-003
    Significant Deficiency
  • 497566 2023-004
    Significant Deficiency
  • 497567 2023-001
    Material Weakness
  • 497568 2023-002
    Material Weakness
  • 497569 2023-003
    Significant Deficiency
  • 497570 2023-004
    Significant Deficiency
  • 497571 2023-001
    Material Weakness
  • 497572 2023-002
    Material Weakness
  • 497573 2023-003
    Significant Deficiency
  • 497574 2023-004
    Significant Deficiency
  • 1074005 2023-001
    Material Weakness
  • 1074006 2023-002
    Material Weakness
  • 1074007 2023-003
    Significant Deficiency
  • 1074008 2023-004
    Significant Deficiency
  • 1074009 2023-001
    Material Weakness
  • 1074010 2023-002
    Material Weakness
  • 1074011 2023-003
    Significant Deficiency
  • 1074012 2023-004
    Significant Deficiency
  • 1074013 2023-001
    Material Weakness
  • 1074014 2023-002
    Material Weakness
  • 1074015 2023-003
    Significant Deficiency
  • 1074016 2023-004
    Significant Deficiency

Programs in Audit

ALN Program Name Expenditures
66.468 Drinking Water State Revolving Fund $1.02M
93.778 Medical Assistance Program $5,622
10.698 State & Private Forestry Cooperative Fire Assistance $1,450