Finding 497446 (2024-001)

-
Requirement
N
Questioned Costs
-
Year
2024
Accepted
2024-09-20
Audit: 320239
Organization: William Carey University (MS)
Auditor: Tmh

AI Summary

  • Core Issue: The University did not submit enrollment reports to the National Student Loan Data System within the required 60-day timeframe.
  • Impacted Requirements: Compliance with OMB guidelines for reporting under Pell Grant and Direct Loan programs.
  • Recommended Follow-up: Management should promptly address IT issues to ensure timely submission of enrollment reports.

Finding Text

2024-001: Special Tests and Provisions - Enrollment Reporting. Finding Type: Noncompliance. Program Tested: Student Financial Aid Cluster. Federal Agency: U.S. Department of Education. Context: The OMB compliance supplement requires Institutions to report enrollment information under the Pell Grant and the Direct and Federal Family Education loan programs via the National Student Loan Data System. Repeat Finding: No. Critieria: The OMB compliance supplement requires institutions to report enrollment information under the Pell Grant and the Direct and Federal Family Education loan programs via the National Student Loan Data System within 60 days or every other month. Condition: During our audit of the Student Financial Aid Cluster major program, we noted the University failed to submit enrollment reports within 60 days to the Nation Student Loan Data System. Cause: The University encountered technical difficullties with their reporting software after a required update was installed which prevented them from submitting the enrollment reports. Effect: Failure to submit enrollment reports timely could allow students that have withdrawn from the University to receive funding and cause students' financial aid repayments to be delayed. Recommendation: Management should oversee resolution of IT issues in a timely manner to ensure the required enrollment reports are submitted within 60 days. Views of Management: See Auditee Corrective Action Plan.

Corrective Action Plan

The University respectfully submits the following corrective action plan. Audit Period: June 30, 2024. The finding discussed below is numbered consistently with the number assigned in the schedule of findings and questioned costs. Corrective Action Plan for Federal Awards Findings and Questioned Costs. 2024-001 Special Tests and Provisions - Enrollment Reporting. As a result of the delayed NSLDS enrollment reporting and subsequent finding, William Carey University has implemented the following measures to ensure timely future reporting. 1. Any difficulties in federal reporting, technical or otherwise, will be reported to the area vice president and to the CFO promptly. 2. Any difficulties in federal reporting, technical or otherwise, will be reported to the federal agency promptly for purposes of notification, to seek guidance regarding possible alternative reporting methods, and/or to request extension to the reporting period. 3. All documentation and communication regarding the reporting difficulty will be kept by the responsible department director and submitted to the CFO. The offices of Academic Affairs and Business Affairs will cooperate to ensure immediate implementation. Name of Responsible Person: Grant Guthrie, Vice President and Chief Financial Officer. Expected Date of Completion: Current.

Categories

Special Tests & Provisions Student Financial Aid Reporting Matching / Level of Effort / Earmarking

Other Findings in this Audit

Programs in Audit

ALN Program Name Expenditures
84.268 Federal Direct Student Loans $66.43M
84.063 Federal Pell Grant Program $5.72M
21.027 Coronavirus State and Local Fiscal Recovery Funds $2.58M
84.033 Federal Work-Study Program $374,772
84.423 Supporting Effective Educator Development Program $373,301
84.425 Education Stabilization Fund $292,307
84.007 Federal Supplemental Educational Opportunity Grants $215,067
84.379 Teacher Education Assistance for College and Higher Education Grants (teach Grants) $138,955
84.038 Federal Perkins Loan Program $48,370