Phillips County Housing Authority respectfully submits the following corrective action plan for the year ended December 31, 2022.
Contact person responsible for corrective action: Ms. Edna Turner, Executive Director
Name and address of independent public accounting firm:
Miller & Rose, PA
1309 East Race
Searcy, AR 72143
Audit period: Year ended December 31, 2022
Oversight Agency: U.S. Department of Housing and Urban Development
Federal Financial Assistance Listing No. 14.871 Housing Choice Voucher
2022-001 Tenant Files
Condition and Criteria: The Authority’s purpose for existence is providing decent, safe and affordable housing
to low-income persons. As such, the Authority prepares a file for each admitted family, which contains information necessary to determine eligibility for assistance and calculations of rent assistance to be paid on the family’s behalf. HUD regulations prescribe the content of these family files. These requirements consist of the following:
a. As a condition of admission or continued occupancy, require the tenant and other family members to provide necessary information, documentation, and releases for the PHA to verify income eligibility.
b. For both family income examinations and reexaminations, obtain and document in the family file third party verification of: (1) reported family annual income; (2) the value of assets; (3) expenses related to deductions from annual income; and (4) other factors that affect the determination of adjusted income or income-based rent.
c. Determine income eligibility and calculate the tenant’s rent payment in accordance with HUD regulations.
d. Select tenants from the public housing waiting list in accordance with the PHA’s tenant selection policies.
e. Reexamine family income and composition at least once every 12 months and adjust the tenant rent and housing assistance payment as necessary.
Population and Items Tested: Testing of the thirty-seven files revealed the following deficiencies:
1. One file lacked proper utility allowance documentation.
2. One file revealed an incorrect Housing Assistance Payment.
3. One file in which a lease and housing assistance payment contract was not executed.
Recommendation for Corrective Action: A thorough review of tenant files should be performed for the purpose of eliminating the deficiencies.
Responsible Official’s Response: We will comply with the auditor’s recommendation. We continue to strive to eliminate any deficiencies in this area. We have instituted checklists and review procedures to preclude any errors in documentation.
Anticipated Completion Date: November 1, 2023