Finding 496994 (2024-001)

- Repeat Finding
Requirement
N
Questioned Costs
-
Year
2024
Accepted
2024-09-17

AI Summary

  • Issue: Security deposits were not refunded within the required 30 days after tenants moved out.
  • Trend: Two out of two cases tested showed delays, with one refund issued 91 days late and another still pending.
  • Follow-up: Ensure timely processing of security deposit refunds and monitor compliance with the 30-day requirement.

Finding Text

Section 223(f) HUD Insured Mortgage – CFDA 14.155 (Special Tests and Provisions)Conditions and Criteria: Security deposits are required to be refunded within 30 days of tenant’s move-out date in the appropriate amount. For two items out of two tested, we noted that a tenant moved out and did not receive their security deposit refund timely. One tenant moved out December 19, 2023 and the refund was not issued until March 20, 2024. The second tenant moved out May 30, 2024, and their refund has not been issued as of the date of the audit report.Effect: The tenants did not receive their security deposit refund within 30 days of move-out.Cause: This occurred due to oversight at the property level.Auditors Recommendation: We recommend that security deposit refunds are given out timely and returned within 30 days of move-out.Management’s Response: Management has implemented steps to ensure that future security deposit refunds are made within the 30-day requirement.

Corrective Action Plan

Management will take steps to remind the on-site property manager of the requirement and to ensure refunds are completed within the 30-day period.

Categories

Special Tests & Provisions HUD Housing Programs Internal Control / Segregation of Duties

Other Findings in this Audit

Programs in Audit

ALN Program Name Expenditures
14.155 Mortgage Insurance for the Purchase Or Refinancing of Existing Multifamily Housing Projects $2.64M
14.195 Section 8 Housing Assistance Payments Program $728,762
14.191 Multifamily Housing Service Coordinators $54,681