Finding Text
Finding reference number: 2023-001
Assistance Listing (Federal award identification number and year): Section 8 Housing
Assistance Program, Assistance Listing. No. 14.195, IL06M000196, 2012
Auditor non-compliance code: N. Special Tests and Provisions
Finding resolution status: In process
Universe population size: 147 resident files
Sample size information: The sample size is not applicable to the finding.
Statistically valid sample: Not applicable.
Name of Federal agency: U.S. Department of Housing and Urban Development
Pass-through entity: N/A
Questioned costs: $0
Statement of condition 2023-001: During the year ended December 31, 2023, Villagebrook
Apartments did not recertify residents timely as required by HUD Handbook 4350.3.
Criteria: In accordance with the HAP Contract and HUD Handbook 4350.3, the Agent must certify and
recertify residents and update other applicable forms in accordance with HUD regulations and
contractual requirements.
Effect: Villagebrook Apartments is not in compliance with the terms of the HAP Contract or HUD
Handbook 4350.3. Current, future, and potentially prior funding under the HAP Contract could be
impacted as a result of the recertifications not being completed timely.
Cause: Villagebrook Apartments was understaffed during the years ended December 31, 2023 and
2022 and the employees responsible for completing recertifications were not doing so timely.
Recommendation: The Agent should complete a review of all resident files and complete all
recertifications that were not completed timely. The Agent should ensure that all residents are
recertified timely in the future.
Management's response: The Agent reported this concern and agrees with the finding and
recommendation. The Agent is working to address the staffing issues at Villagebrook Apartments and
to provide additional training to the employees regarding recertification requirements. As of December
31, 2023, the Agent has completed a 100% file review and believes that all outstanding recertifications
have been completed.