Finding 48718 (2022-102)

Finding 2022-102: Timeliness of Reporting Federal Agency: U.S. Department of Health and Human Services Award Name: COVID-19 Provider Relief Funds Program Year: Provider Relief Reporting Period 4 Assistance Listing Number: 93.498 Criteria: Management was responsible for submitting timely reporting based on the terms of the grant agreement which specified submission through the HRSA Portal by March 31, 2023. Condition: During compliance testing, it was determined that the required filing was not submitted within the noted time frame. Context: The required submission was not submitted timely based on the terms of the grant agreement. Cause: Management has processes and controls over the reporting process, however, as result of employee turnover this procedure was not performed. Effect: As a result of the condition, required reporting was not submitted timely based on the terms of the grant agreement. Recommendation: In the future, the System should ensure it implements appropriate processes and controls to ensure required reports are filed timely in accordance with the terms of the grant agreement. Views of Responsible Officials: Management acknowledges the finding. Management is reviewing the current process and is making improvements to streamline the reporting process to ensure timely filings of the required reports to the awarding agency occur on a consistent basis.