Finding Text
2022-005 Special Tests and Provisions – UEL Formula (Form 52722) and Formula Income
Public and Indian Housing Program – CFDA 14.850
Material Weakness in Internal Control and Material Noncompliance
Criteria: The Authority receives invoices for utilities. The consumption and cost data from those invoices are aggregated, in an Excel workbook or other platform, commonly referred to as a utility ledger. The aggregated data is transferred to Form 52722 to calculate the utility expense level (UEL). The UEL is a primary component of the operating subsidy grant revenue of the Authority, which is calculated on Form 52723. Form 52723 uses a formula to calculate the Operating Fund Revenue for the Authority. The calculation is generally based on prepopulated data calculated by HUD. However, in some cases, the formulaic fields are not prepopulated. Form 52722 and 52723 need to be reported correctly to ensure the operating subsidy grant revenue is calculated correctly for the future period.
Condition: Unable to test HUD Form 52722, 52723, and the utility ledger for accuracy and completion.
Cause: Former employees of the Authority did not retain hard copies or electronic copies of HUD Form 52722, 52723, or the utility ledger. Furthermore, HUD Form 52722 and 52723 are not accessible to the Authority through HUD’s website.
Effect: The Authority did not retain hard copies or electronic copies of HUD Form 52722, 52723, or the utility ledger as required by HUD. The Authority is not in compliance with this reporting requirement. Failure to properly maintain records could lead to significant issues in funding.
Questioned Cost: None
Recommendation: The Authority should retain hard copies or electronic copies of HUD Form 52722, 52723, and the utility ledger for each fiscal year under audit.
Views of Responsible Officials of the Auditee: We concur with the recommendation. Due to the ongoing COVID-19 pandemic and related staff absences and turnover, we were not able to locate hard copies or electronic copies of HUD Form 52722, 52723, or the utility ledger. We will retain hard copies or electronic copies of HUD Form 52722, 52723, and the utility ledger for each fiscal year under audit.