Finding 485535 (2021-002)

Significant Deficiency
Requirement
L
Questioned Costs
-
Year
2021
Accepted
2024-08-30
Audit: 318314
Auditor: Hrss LLP

AI Summary

  • Core Issue: The Organization failed to meet the reporting deadlines for federal compliance, specifically for ALN 21.024.
  • Impacted Requirements: Non-compliance with Section 200.512 of the Uniform Guidance regarding timely submission of audit reports.
  • Recommended Follow-Up: Implement a corrective action plan to address resource and management gaps, ensuring timely reporting in the future.

Finding Text

2021-001 Significient Deficiency in Internal Control over compliance with Reporting Requirements Programs: U.S. Department of Treasury Community Development Financial Institutions, ALN 21.024, Award No: 21RRP057157 Criteria: Section 200.512 of the Uniform Guidance, Report Submission, requires that the audit must be completed and the data collection form and audit reporting package be submitted to the Federal Audit Clearinghouse with the earlier of 30 calendar days after receipt of the auditor's report, or nine months after the end of the audit fiscal period. Condition: The Organization did not comply with the reporting requirements for ALN 21.024, and did not timely submittd the data collection form and reporting package to the Federal Audit Clearinghouse for the year ended December 31, 2021. Cause: The Organization experienced extended disruptions in its fiscal department due to COVID-19 pandemic and other health challenges, resulting in the late completion of financial records and readiness for audit activities. In addition, the Organization lacked adequate resources and management supervision for the grant program. Effect: Non-compliance with a compliance requirement of the Uniform Guidance that is relevant for timely review of the Organization's performance in the federal program. Questioned Costs: No questioned costs were noted for non compliance with the reporting compliance requirements. View of Responsible Officers and Planned Corrective Action: Management agres with the finding. See correction action plan.

Corrective Action Plan

The Organization's internal control over compliance did not ensure timely submittal of the Single Audit reporting package, including the audited financial statements and data collection to the Federal Audit Clearinghouse, as required by the Uniform Guidance. View of Responsible Officials and Planned Corrective Actions: Regrettably, HBDI has been delayed in its timely submission of its annual audit report for the fiscal year ended 12-31-21, due primarily to ongoing illnesses and prolonged medical related absences suffered by members of our accounting department, coupled with the impact of Covid-19 pandemic. Because of the staffing constraints, HBDi engaged an outside CPA firm to assist with upgrading software systems, updating accounting policies and procedures, and identifying additional accounting department personnel to assure the timely submission of audit reports going forward. The HBDi President has implemented the aforementioned corrective actions and will be responsible for assuring submission of the 2021 audit report to the Federal Clearinghouse by August 31, 2024.

Categories

Reporting

Other Findings in this Audit

  • 485534 2021-001
    Significant Deficiency
  • 485536 2021-003
    Significant Deficiency Repeat
  • 1061976 2021-001
    Significant Deficiency
  • 1061977 2021-002
    Significant Deficiency
  • 1061978 2021-003
    Significant Deficiency Repeat

Programs in Audit

ALN Program Name Expenditures
14.218 Community Development Block Grants/entitlement Grants $1.03M
21.024 Community Development Financial Institutions Rapid Response Program (cdfi Rrp) $702,181
21.019 Coronavirus Relief Fund $24,015