Finding 485404 (2023-009)

Criteria: The City should have controls in place to prevent contracting with or making subawards to parties that are suspended or debarred. Condition: Adequate controls were not in place to ensure that contractors were not suspended or debarred. Cause and effect: Lack of policies and procedures for a search on vendor certifications for suspension and debarment which could result in payments to vendors who are suspended or debarred vendors. BMSS notes no instances where payments were paid to suspended or disbarred vendors. Questioned cost: Not determinable Recommendation: We recommend adopting policies and procedures and improving controls necessary to ensure there is evidence of processes for inspection of suspended and/or debarred vendors. Planned corrective action: The City and management agree with this deficiency in internal controls. The City plans to implement additional steps in the purchasing process to ensure compliance.