Finding 485271 (2023-009)

Significant Deficiency Repeat Finding
Requirement
N
Questioned Costs
-
Year
2023
Accepted
2024-08-28

AI Summary

  • Core Issue: The program did not follow federal rules for selecting tenants from the waiting list during the 2023 audit.
  • Impacted Requirements: All families must be selected from the waiting list, with proper documentation of the selection process.
  • Recommended Follow-up: Management should establish procedures to ensure compliance with tenant selection regulations for the Section 8 Housing Choice Voucher Program.

Finding Text

Except as provided in 24 CFR section 982.203 (Special admission (non-waiting list)), all families admitted to the program must be selected from the waiting list. “Selection” from the waiting list generally occurs when the PHA notifies a family whose name reaches the top of the waiting list to come in to verify eligibility for admission (24 CFR sections 5.410, 982.54(d), and 982.201 through 982.207).The above requirements were not met for the 2023 audit.During the audit we selected 4 tenants to test, we noted 4 out of the 4 tenants did not have documentation showing how the tenants were selected from the waiting list.Personnel responsible for selecting new tenants from the waiting list did not keep support.The above condition resulted in the Authority being out of compliance with federal regulations.We recommend that Management implement procedures to ensure compliance with the above regulations as it relates to the Section 8 Housing Choice Voucher Program.

Corrective Action Plan

With the newly hired staff as of October 2022, the process of selecting eligible tenants from the list has been accomplished by identifying the preference and verifying in writing th ereason for such preference to move forward with the housing the applicant. All verification is kep tin the eligible tenant file. The existing staff has had 10-15 years' experience maintaining Federal program waiting list.

Categories

HUD Housing Programs Eligibility

Other Findings in this Audit

  • 485266 2023-004
    Material Weakness Repeat
  • 485267 2023-005
    Material Weakness Repeat
  • 485268 2023-006
    Material Weakness Repeat
  • 485269 2023-007
    Material Weakness Repeat
  • 485270 2023-008
    Material Weakness Repeat
  • 1061708 2023-004
    Material Weakness Repeat
  • 1061709 2023-005
    Material Weakness Repeat
  • 1061710 2023-006
    Material Weakness Repeat
  • 1061711 2023-007
    Material Weakness Repeat
  • 1061712 2023-008
    Material Weakness Repeat
  • 1061713 2023-009
    Significant Deficiency Repeat

Programs in Audit

ALN Program Name Expenditures
14.871 Section 8 Housing Choice Vouchers $1.44M