Finding 485131 (2023-002)

Significant Deficiency
Requirement
P
Questioned Costs
-
Year
2023
Accepted
2024-08-27
Audit: 317932
Organization: Solid Ground (MN)
Auditor: Abdo

AI Summary

  • Core Issue: Significant deficiencies in compliance with the Uniform Guidance due to lack of internal controls over rent subsidies.
  • Impacted Requirements: Solid Ground must establish effective internal controls to ensure compliance with federal regulations as outlined in CFR § 200.303.
  • Recommended Follow-Up: Management should design and implement necessary controls to review and reconcile subsidies to mitigate risks of financial misstatements.

Finding Text

Significant deficiencies relating to the Organization's compliance with the Uniform Guidance are reported in the Independent Auditor's Report on Compliance for Each Major Federal Program and Reporting on Internal Control over Compliance Required by the Uniform Guidance. Findings 2023-002 are reported as significant deficiencies. Condition: Management did not implement internal controls over rent subsidies. It was noted while testing key controls over subsidies recorded to Solid Ground’s financial records. Criteria: Solid Ground must establish and maintain effective internal controls over the financial award that provides reasonable assurance that the non-Federal entity is managing the Federal Award in compliance with Federal statutes, regulations, and the terms and conditions of the Federal award per CFR § 200.303. These requirements detail the information that must be included in Solid Ground’s internal controls. Cause: Management did not design and implement internal controls to review and reconcile subsidies. Effect: The absence of controls over subsidies incurred lead to an increase risk of errors, misstatements, or omissions in the financials statements which could misreport Solid Ground’s financial statements.

Corrective Action Plan

Recommendation: We recommend that Solid Ground design and implement a monthly review and/or reconciliation of the rent subsidies recorded by the Property Management Company to ensure that they are complete and accurate. Planned Action: Management agrees with the finding. Beginning in June 2024, management has contracted with a third party to assist in developing a process to review and reconcile the rent subsidies provided by the property management company.

Categories

Reporting Matching / Level of Effort / Earmarking Internal Control / Segregation of Duties

Other Findings in this Audit

  • 1061573 2023-002
    Significant Deficiency

Programs in Audit

ALN Program Name Expenditures
14.871 Section 8 Housing Choice Vouchers $509,523
93.778 Medical Assistance Program $333,004
14.267 Continuum of Care Program $88,340