Finding Text
2022 ? 006 ? Higher Education Emergency Relief Fund (HEERF) ? Cash Management Federal Agency: U.S. Department of Education Federal Program Title: Higher Education Emergency Relief Fund ALN: 84.425E, 84.425F, 84.425M Award Period: July 1, 2021 to June 30, 2022 Type of Finding: Significant Deficiency in Internal Control over Compliance and Other Matters Criteria or specific requirement: The Certification and Agreements and/or Supplemental Agreements for CRRSAA HEERF II and ARP HEERF III require that Student Aid Portion (ALN 84.425E) should be disbursed within 15 calendar days of the drawdown from the Department of Education?s G5 grants system and Institutional Aid Portion, (a)(2), and (a)(3) funds (all other ALNs) should be disbursed within three calendar days of the drawdown from G5. Condition: During our testing, we noted 15 student grant payments out of 17 tested which were disbursed outside of the 15-calendar day window. In addition, three institutional expenses out of four tested were disbursed outside of the three-calendar day window. Questioned costs: None Context: The College drew down funds from the Department of Education?s G5 grants system and did not disburse the funds within the necessary timeframe. Cause: The College did not have an internal control structure in place that included reconciling the timing of its expenditures and its G5 drawdowns. Effect: The College is out of compliance with this requirement. Repeat finding: No Recommendation: We recommend that the College review their policies surrounding federal grants and ensure a review process is in place to ensure that all necessary compliance requirements are met. Views of responsible officials: There is no disagreement with the audit finding.