3 de julio de 2024
Section II – Federal Award Findings and Questioned Costs
Finding Number: 2021-001
Agency: Puerto Rico Office of Management and Budget
Federal Program: Coronavirus Relief Fund
Assistant listing number: 21.019
Grant Number: N/AV
Grant Period: July 1, 2020 through June 30, 2021
Compliance Requirement: Reporting
Category: Significant Deficiency and noncompliance over federal program
Condition: During our audit of June 30, 2021 financial statement, we noted that single audit report for fiscal year 2020-2021 was not submitted by September 30, 2022.
Cause: Missing of internal controls over financial reporting to produce financial statement on timely basis to comply with OMB reporting deadlines.
Effect: Non-compliance with the above-mentioned requirement could lead to administrative actions by the grantor. It could also be interpreted as a failure to manage federal awards in compliance with laws, regulations, and provisions of contracts and grant agreements.
Recommendation: To improve, execute and monitors accounting periods end closings as planned in order to get a financial statement on time to comply with required deadlines. Also, keep track and communication of federal programs compliances with regulatory parties and among agency’s responsible departments involve and establish a program deadline calendar.
Questioned Costs: None
Perspective of the information: Single audit report was issued after due date. The information was not drawn from a statistical sample.
Calle Cruz #254 Esq. Tetuán, San Juan, PR / PO Box 9023228, San Juan, PR 00902-3228
Management response:
3 de julio de 2024
Section II – Federal Award Findings and Questioned Costs
Finding Number: 2021-001
Agency: Puerto Rico Office of Management and Budget
Federal Program: Coronavirus Relief Fund
Assistant listing number: 21.019
Grant Number: N/AV
Grant Period: July 1, 2020 through June 30, 2021
Compliance Requirement: Reporting
Category: Significant Deficiency and noncompliance over federal program
Condition: During our audit of June 30, 2021 financial statement, we noted that single audit report for fiscal year 2020-2021 was not submitted by September 30, 2022.
Cause: Missing of internal controls over financial reporting to produce financial statement on timely basis to comply with OMB reporting deadlines.
Effect: Non-compliance with the above-mentioned requirement could lead to administrative actions by the grantor. It could also be interpreted as a failure to manage federal awards in compliance with laws, regulations, and provisions of contracts and grant agreements.
Recommendation: To improve, execute and monitors accounting periods end closings as planned in order to get a financial statement on time to comply with required deadlines. Also, keep track and communication of federal programs compliances with regulatory parties and among agency’s responsible departments involve and establish a program deadline calendar.
Questioned Costs: None
Perspective of the information: Single audit report was issued after due date. The information was not drawn from a statistical sample.
Calle Cruz #254 Esq. Tetuán, San Juan, PR / PO Box 9023228, San Juan, PR 00902-3228
Management response:
The Puerto Rico Office of Management and Budget (OMB) acknowledges the finding and the importance of complying with the OMB Uniform Guidance for single audits. The following actions have been taken and will continue to be implemented to ensure compliance:
1. Contracting External Audit Firms:
o Action Taken: OMB has contracted qualified external audit firms to conduct the single audits to ensure compliance with federal requirements.
o Outcome: This measure has resolved the immediate issue of non- compliance by ensuring timely submission of audit reports.
The OMB complied with instructions from the Puerto Rico Fiscal Agency and Financial
Advisory Authority (AAFAF) regarding reports related to these funds.
The OMB presumed that AAFAF was responsible for the final report and audit to the federal government.
The OMB will continue monitoring the use and disbursement of federal funds to comply with state and federal regulations.
Responsible Officer: Mrs. Nivis González Rodríguez
Estimated Completion Date: July 2024