FAC Explorer

Finding 480039 (2023-002)

Significant Deficiency Repeat Finding
Requirement
E
Questioned Costs
-
Year
2023
Accepted
2024-07-31
Audit: 316337
Organization: Cornerstones Inc, Cornerstones Housing Corporation & Rihc Partners, Lp (VA)
Auditor: Forvis Mazars

AI Summary

  • Core Issue: There is a significant deficiency in internal controls over the review of TANF intake forms.
  • Impacted Requirements: Compliance with 2 CFR 200.303 and 2 CFR 200.334 was not met due to inadequate review processes.
  • Recommended Follow-Up: Implement a thorough review process to ensure all intake forms are complete, accurate, and properly signed.

Finding Text

Department of Health and Human Services Temporary Assistance for Needy Families (TANF), Federal Assistance Listing # 93.558 Pass Through Virginia Department of Social Services, Pass Through Entity Identifying Number BEN-21-054 Type of Finding: Significant Deficiency in Internal Control over Compliance with Federal Awards Criteria: The Organization should have effective internal controls in place over review of intake forms, per 2 CFR 200.303 and 2 CFR 200.334. Condition: During our audit, it was noted that there was not an effective review of intake forms. Context: During testing, 9 of the 60 intake forms did not contain appropriate signatures by individuals or management noting approval. The sample was not intended to be, and was not, a statistically valid sample. Cause/Effect: Internal control processes over intake forms were not operating effectively from July 2022 through June 2023. Questioned Costs: N/A Identification of Repeat Finding: Repeat Finding 2022-003 Recommendation: We recommend that Cornerstones implements a review process to ensure that intake forms are complete and accurate as possess all appropriate signatures. Views of Responsible Officials and Correction Action: Management’s response is reported in “Management’s Views and Corrective Action Plan” included at the end of this report.

Corrective Action Plan

Management agrees with and will implement the recommendation that processes be in place to review and confirm the completeness and accuracy of intake forms within the regulations while also considering the needs and choices of the program participants. The previous year’s finding was received after FY23 was substantially complete and making the necessary changes was not possible, resulting in recurrence. These file completeness processes will be executed by program staff, with oversight by the Vice President of Community Building and Neighborhood Resources, Executive Vice President of Housing and Community Programs, Vice President of Family Empowerment and Self Sufficiency, Chief Financial & Operating Officer, and Sr. Director of Finance. Due to timing of receiving this finding, remediation processes began in fiscal year 2024 and will be applied fully to the fiscal year 2025, beginning 7/1/2024, files.

Categories

Significant Deficiency Internal Control / Segregation of Duties

Other Findings in this Audit

  • 480038 2023-001
    Material Weakness Repeat
  • 480040 2023-004
    Material Weakness Repeat
  • 480041 2023-004
    Material Weakness Repeat
  • 480042 2023-004
    Material Weakness Repeat
  • 480043 2023-003
    Material Weakness Repeat
  • 480044 2023-001
    Material Weakness Repeat
  • 480045 2023-002
    Significant Deficiency Repeat
  • 480046 2023-003
    Material Weakness Repeat
  • 480047 2023-004
    Material Weakness Repeat
  • 480048 2023-004
    Material Weakness Repeat
  • 1056480 2023-001
    Material Weakness Repeat
  • 1056481 2023-002
    Significant Deficiency Repeat
  • 1056482 2023-004
    Material Weakness Repeat
  • 1056483 2023-004
    Material Weakness Repeat
  • 1056484 2023-004
    Material Weakness Repeat
  • 1056485 2023-003
    Material Weakness Repeat
  • 1056486 2023-001
    Material Weakness Repeat
  • 1056487 2023-002
    Significant Deficiency Repeat
  • 1056488 2023-003
    Material Weakness Repeat
  • 1056489 2023-004
    Material Weakness Repeat
  • 1056490 2023-004
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
14.239 Home Investment Partnerships Program $3.70M
14.218 Community Development Block Grants/entitlement Grants $375,916
14.231 Emergency Solutions Grant Program $252,174
93.558 Temporary Assistance for Needy Families $84,333
97.024 Emergency Food and Shelter National Board Program $74,338
10.558 Child and Adult Care Food Program $39,999
14.169 Housing Counseling Assistance Program $18,237