Finding 47005 (2022-003)

FINDING No. 2022-003: Section 8 Housing Assistance Payments Program, CFDA 14.195 Finding Resolution Status: Unresolved. Information on Universe Population Size: Twenty-two moved-in tenants. Sample Size Information: Two moved-in tenants. Identification of Repeat Finding and Finding Reference Number: No. Criteria: HUD regulations require the maintenance of a waiting list and the selection of applicants in chronological order of application date with adequate documentation of the reasoning for an applicant being passed over for an applicant with a later application date. Statement of Condition: Five applicants were passed over without maintaining and documenting a reason. Cause: The manager did not maintain appropriate documentation of the reasons for passing over applicants. Effect or Potential Effect: Unable to determine date and time for the receipt of applications for proper waiting list placement and subsequent selection to occupy a unit. Auditor Non-Compliance Code: R ? Section 8 Program Administration Reporting Views of Responsible Officials: The Project agrees with the finding and the auditor?s recommendations will be adopted. Recommendation: The Project should implement procedures to ensure appropriate documentation of the reasoning for passing over applicants. Response Indicator: Agree. Completion Date: 9/30/2023 Response: Training in waiting list procedures has been conducted with managers. It is EHDOC policy that when passing over an applicant on the waiting list there must be proper notes in One Site and appropriate documentation in the applicant file. Random applicant files will be reviewed to ensure proper procedures are followed.