Finding 46719 (2022-002)

Material Weakness
Requirement
P
Questioned Costs
-
Year
2022
Accepted
2023-09-28
Audit: 44511
Organization: Yellow Medicine County (MN)
Auditor: Abdo LLP

AI Summary

  • Core Issue: The County's financial statements required significant adjustments due to incomplete year-end trial balance preparation.
  • Impacted Requirements: The County must ensure accurate financial reporting to prevent material misstatements, which are currently at risk due to inadequate internal controls.
  • Recommended Follow-Up: Management should review all journal entries and improve procedures to minimize future audit adjustments.

Finding Text

2022-002 Material Audit Adjustments Condition: During our audit, adjustments were needed to record a number of audit adjustments, including the following material entries: ? To adjust capital asset activity and related retainage. ? To adjust state and federal aid revenues and receivables. Criteria: The financial statements are the responsibility of the County's management; therefore, the County must be able to prevent or detect a material misstatement in the financial statements including footnote disclosures. Cause: County staff has not prepared a year-end trial balance reflecting all necessary accounting entries. Effect: This indicates that it would be likely that a misstatement may occur and not be detected by the County?s system of internal control. The audit firm cannot serve as a compensating control over this deficiency. Recommendation: We recommend that management review each journal entry, obtain an understanding of why the entry was necessary and modify procedures to ensure that future corrections are not needed. Management Response: Management will continue to review and gain an understanding of the audit adjustments in order to reduce the number of entries necessary for future audits. The County Finance Manager plans to remedy this finding in future years. Updated Progress Since Prior Year: No changes have been made to address this finding.

Corrective Action Plan

2022-002 Material Audit Adjustments CORRECTIVE ACTION PLAN (CAP): 6. Explanation of Disagreement with Audit Findings: There is no disagreement with the audit finding. 7. Actions Planned in Response to Finding: Management will continue to review and gain an understanding of the audit adjustments in order to reduce the number of entries necessary for future audits. The County Finance Manager plans to remedy this finding in future years. 8. Official Responsible for Ensuring CAP: Angie Steinbach, County Administrator, is the official responsible for ensuring corrective action of the material weakness. 9. Planned Completion Date for CAP: December 31, 2023 10. Plan to Monitor Completion of CAP: The County Board will be monitoring this corrective action plan. Sincerely, Angie Steinbach County Administrator 120

Categories

Internal Control / Segregation of Duties

Other Findings in this Audit

  • 623161 2022-002
    Material Weakness

Programs in Audit

ALN Program Name Expenditures
93.778 Medical Assistance Program $886,987
93.563 Child Support Enforcement $216,473
21.027 Coronavirus State and Local Fiscal Recovery Funds $173,704
10.561 State Administrative Matching Grants for the Supplemental Nutrition Assistance Program $148,380
97.036 Disaster Grants - Public Assistance (presidentially Declared Disasters) $124,533
93.658 Foster Care_title IV-E $119,214
93.667 Social Services Block Grant $96,919
20.205 Highway Planning and Construction $52,995
93.674 John H. Chafee Foster Care Program for Successful Transition to Adulthood $29,467
90.404 2018 Hava Election Security Grants $26,396
93.558 Temporary Assistance for Needy Families $21,645
97.042 Emergency Management Performance Grants $17,239
97.024 Emergency Food and Shelter National Board Program $8,220
97.012 Boating Safety Financial Assistance $5,810
93.590 Community-Based Child Abuse Prevention Grants $4,759
93.669 Child Abuse and Neglect State Grants $3,744
93.645 Stephanie Tubbs Jones Child Welfare Services Program $2,970
93.556 Promoting Safe and Stable Families $1,630
93.767 Children's Health Insurance Program $1,272
16.607 Bulletproof Vest Partnership Program $637
93.575 Child Care and Development Block Grant $487
93.566 Refugee and Entrant Assistance_state Administered Programs $19