Finding 46535 (2022-001)

Material Weakness
Requirement
E
Questioned Costs
-
Year
2022
Accepted
2023-02-27

AI Summary

  • Core Issue: Management failed to maintain a documented wait list for potential tenants, violating HUD guidelines.
  • Impacted Requirements: This oversight affects the proper admission and denial procedures as outlined in HUD Handbook 4350.3.
  • Recommended Follow-Up: Management should implement procedures for maintaining a wait list to ensure compliance and proper documentation, especially during transitions.

Finding Text

Department of Housing and Urban Development Finding 2022-001 Section 202 Supportive Housing for the Elderly, Assistance Listing No. 14.157 Statement of Condition Management did not maintain a documented wait list for potential tenants. Criteria In accordance with HUD Handbook 4350.3, Occupancy Requirements of Subsidized Multifamily Housing Programs, management is required to maintain a wait list in order to ensure that applicants are admitted in the proper order and to document proper admission and denial procedures. Cause No procedures were in place to create and maintain a wait list for applicants during the transition to new management and new ownership. Effect Tenants may not have been admitted in accordance with HUD guidelines. Recommendation Management should establish procedures to create and maintain a wait list for applicants in accordance with HUD guidelines to ensure that applicants are admitted in the proper order and that the process for applicants admitted and denied from the wait list is properly documented, even during transition of management and/or ownership. Auditor Noncompliance Code: R - Section 8 program administration; E - Eligibility (UG) Finding Resolution Status: Unresolved - As the property has been sold, management plans to contact HUD to determine the appropriate handling of this situation. Reporting Views of Responsible Officials Management agrees with the finding.

Corrective Action Plan

CORRECTIVE ACTION PLAN Project Legal Name: Catherine Booth Gardens of Tyler (A Project of Catherine Booth Gardens of Tyler, Texas, Inc., A Texas Corporation) HUD Project No.: 113-EE064 Audit Firm: CohnReznick LLP Period covered by the audit: 10/1/2021-11/3/2021 (day before sale) Corrective Action Plan prepared by: Name: Sriparna Mitra Position: HUD Specialist, THQ (Legal) Telephone Number: 404-728-6700 The following is a recommended format to be followed by the auditee for preparing a corrective action plan: A. Current Findings on the Schedule of Findings, Questioned Costs and Recommendations 1. Finding 2022-001 a. Comments on the Finding and Each Recommendation The auditee agrees with the finding. The auditee agrees with the recommendation management should establish procedures to create and maintain a wait list for applicants in accordance with HUD guidelines even during transition of management and/or ownership. b. Action(s) Taken or Planned on the Finding The property was sold November 4, 2021, therefore management plans to contact HUD to determine the appropriate handling of this situation. 2. Finding 2022-002 a. Comments on the Finding and Each Recommendation The auditee agrees with the finding and auditor?s recommendation to implement procedures to ensure that the determination of tenant eligibility and the maintenance of lease files are in accordance with guidelines specified by HUD, even during transition of management and/or ownership. b. Action(s) Taken or Planned on the Finding The property was sold November 4, 2021, therefore management plans to contact HUD to determine the appropriate handling of this situation. B. Status of Corrective Actions on Findings Reported in the Schedule of the Status of Prior Year Findings, Questioned Costs and Recommendations 1. Finding 2021-001 Unresolved ? see finding 2022-002. 2. Finding 2021-001 Cleared.

Categories

HUD Housing Programs Eligibility Reporting

Other Findings in this Audit

  • 46536 2022-002
    Material Weakness
  • 46537 2022-001
    Material Weakness
  • 46538 2022-002
    Material Weakness
  • 622977 2022-001
    Material Weakness
  • 622978 2022-002
    Material Weakness
  • 622979 2022-001
    Material Weakness
  • 622980 2022-002
    Material Weakness

Programs in Audit

ALN Program Name Expenditures
14.157 Supportive Housing for the Elderly $6.85M