Finding 46154 (2022-001)

Material Weakness Repeat Finding
Requirement
I
Questioned Costs
$1
Year
2022
Accepted
2023-08-20
Audit: 40211
Organization: Pickaway County (OH)

AI Summary

  • Core Issue: The County failed to competitively bid a broadband project costing $62,752, violating procurement requirements.
  • Impacted Requirements: This expenditure does not comply with the U.S. Department of Treasury's procurement guidelines and Uniform Guidance.
  • Recommended Follow-Up: Enhance internal controls by establishing procurement policies that align with SLFRF program standards.

Finding Text

ALN 21.027 U.S. Department of Treasury Criteria: The U.S. Department of Treasury established procurement requirements for local governments as outlined in sections 602(c) and 603(c) of the Act and Treasury?s Interim Final Rule. These requirements established procurement procedures for Coronavirus State and Local Fiscal Recovery Fund (SLFRF) expenditures to comply with 2 CFR 200.321 ? 200.323. Condition: The County had a project that was subject to procurement requirements but was not competitively bid. Context: During our review of the SLFRF expenditures, we noted the County had $62,752 in expenditures for a broadband improvement project subject to procurement requirements that was not procured in accordance with Uniform Guidance. Effect: $62,752 of expenditures are considered questioned costs due to being paid on a contract that was not in compliance with procurement requirements. Cause: Lack of sufficient internal controls over the procurement requirements of the SLFRF program. Recommendation: We recommend the County enhance its internal controls over procurement to meet the requirements of the SLFRF program by implementing procurement policies and procedures that comply with procurement standards outlined in the Uniform Guidance.

Corrective Action Plan

We will implement procedures to ensure all future contracts are properly procured under this grant. July 31, 2023 County Administrator 740-474-6093

Categories

Questioned Costs Procurement, Suspension & Debarment

Other Findings in this Audit

  • 46155 2022-002
    Significant Deficiency Repeat
  • 622596 2022-001
    Material Weakness Repeat
  • 622597 2022-002
    Significant Deficiency Repeat

Programs in Audit

ALN Program Name Expenditures
21.027 Coronavirus State and Local Fiscal Recovery Funds $1.38M
93.558 Temporary Assistance for Needy Families $1.38M
20.106 Airport Improvement Program $1.25M
14.228 Community Development Block Grants/state's Program and Non-Entitlement Grants in Hawaii $1.22M
93.658 Foster Care_title IV-E $715,313
93.778 Medical Assistance Program $618,757
93.563 Child Support Enforcement $570,788
10.561 State Administrative Matching Grants for the Supplemental Nutrition Assistance Program $246,947
93.659 Adoption Assistance $141,870
17.259 Wia Youth Activities $102,910
93.087 Enhance Safety of Children Affected by Substance Abuse $86,045
97.042 Emergency Management Performance Grants $75,873
17.258 Wia Adult Program $71,888
93.556 Promoting Safe and Stable Families $63,493
93.575 Child Care and Development Block Grant $53,243
93.788 Opioid Str $50,113
16.575 Crime Victim Assistance $45,353
20.205 Highway Planning and Construction $39,254
93.667 Social Services Block Grant $35,323
93.959 Block Grants for Prevention and Treatment of Substance Abuse $28,215
17.278 Wia Dislocated Worker Formula Grants $19,777
14.239 Home Investment Partnerships Program $16,589
17.207 Employment Service/wagner-Peyser Funded Activities $7,174
16.607 Bulletproof Vest Partnership Program $6,322
20.600 State and Community Highway Safety $2,049
17.245 Trade Adjustment Assistance $1,120
20.608 Minimum Penalties for Repeat Offenders for Driving While Intoxicated $743