FAC Explorer

Finding 46118 (2022-001)

Material Weakness Repeat Finding
Requirement
N
Questioned Costs
-
Year
2022
Accepted
2022-10-27
Audit: 41496
Organization: Lubbock Christian University (TX)
Auditor: Weaver and Tidwell LLP

AI Summary

  • Core Issue: The University did not report enrollment status changes for 5 out of 60 students on time, violating federal requirements.
  • Impacted Requirements: Compliance with 34 CFR 685.309 regarding timely enrollment reporting for the Direct Loan Program.
  • Recommended Follow-Up: Improve controls over data entry and implement a monitoring system to ensure timely reporting of enrollment status changes.

Finding Text

Finding 2022-001 Enrollment Reporting Major Program: Student Financial Aid Cluster Type of finding: Material Weakness and Compliance Questioned Cost: $0 Criteria 34 CFR 685.309 sets forth the criteria for administrative and fiscal control and fund accounting requirements for schools participating in the Direct Loan Program in regard to enrollment reporting requirements. Condition For 5 out of 60 students selected for testing, the University failed to report the change in the student?s enrollment status to the National Student Loan Data System (?NSLDS?) within a timely manner. Cause The University reported the student?s last day of recorded attendance as opposed to the University?s date of determination of the change in the student?s enrollment status. Effect The errors in reporting resulted in reporting dates outside of the required reporting timeframe or other information to be reported incorrectly. Recommendation We recommend the financial aid and registrar?s offices review controls over information being entered into the system for dates and other academic information that is required to be reported to ensure that status changes and other academic information are certified within the required timeframe. We also recommend that a monitoring system be put into place to track status changes and reporting of those status changes that can be monitored by financial aid or the registrar?s office.

Corrective Action Plan

Finding 2022-001 Enrollment Reporting Views of Responsible Officials The University agrees with the auditor?s findings and recommendations. Corrective Action Plan The University has implemented additional training for this compliance requirement to ensure that changes in enrollment status are recorded correctly in the system and reported accurately. Additionally, the University will resolve status change discrepancies and review status change reporting output monthly to ensure that changes are reported accurately. Implementation Date Immediate Individual(s) Responsible Yvonne Harwood, Vice President of Institutional Effectiveness and Becky Wilson, Assistance Vice President of Financial Assistance

Categories

Student Financial Aid Matching / Level of Effort / Earmarking Subrecipient Monitoring Material Weakness Reporting

Other Findings in this Audit

  • 46119 2022-001
    Material Weakness Repeat
  • 46120 2022-001
    Material Weakness Repeat
  • 46121 2022-001
    Material Weakness Repeat
  • 622560 2022-001
    Material Weakness Repeat
  • 622561 2022-001
    Material Weakness Repeat
  • 622562 2022-001
    Material Weakness Repeat
  • 622563 2022-001
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
84.268 Federal Direct Student Loans $9.26M
84.063 Federal Pell Grant Program $2.13M
84.425 Covid-19 - Education Stabilization Fund $182,400
84.033 Federal Work-Study Program $141,677
84.007 Federal Supplemental Educational Opportunity Grants $129,295