Finding Text
Federal Program: Assistant Listing Number: 84.002 Adult Education ? Basic Grants to States Condition: It was noted that the BOCES allowed an adult student to take classes who was not eligible to take the classes. Criteria: Eligible individuals are individuals who are at least 16 years of age, who are not enrolled or required to be enrolled in secondary school under state law, and who are basic skills deficient, do not have a secondary school diploma or its recognized equivalent and have not achieved an equivalent level of education, or are English language learners (29 USC 3272(4)). Questioned Costs: Not Applicable Context: Of the thirty-seven students selected for testing there was one student who did not meet the eligibility requirements for the program. Effect: Since the specific eligibility requirement is not being adhered to, it could result in other students that are ineligible to receive the federal assistance. Cause: The student was noted as not being eligible on the BOCES check list for eligibility, but the student was still enrolled in the classes. There are several new staff in the program which is believed to have led to the oversight. Recommendation: To prevent future occurrences of this deficiency, we recommend that management begin to follow all aspects of their eligibility checklist to ensure all proper documentation is gathered and retained and determination is made and if student is ineligible they are not enrolled. Perspective: There is a check list developed for the employee to complete to ensure that the student qualifies for the services. There is no indication on the check list that they are reviewed and some in the files were not completed at all. Repeat: This is not a repeat finding. Responsible Official?s View: The BOCES agrees with the finding. See attached corrective action plan.