FAC Explorer

Finding 45456 (2022-001)

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Requirement
L
Questioned Costs
-
Year
2022
Accepted
2023-05-01
Audit: 50979
Organization: Caring Unlimited, Inc. (ME)
Auditor: Runyon Kersteen Ouellette

AI Summary

  • Core Issue: One quarterly report was late, and three were never submitted.
  • Impacted Requirements: Reports are due 20 days after each quarter ends.
  • Recommended Follow-Up: Improve processes to ensure timely submission of all required reports.

Finding Text

2022-001: Reporting Requirements Criteria: The Organization?s major federal award carries with it certain periodic reporting requirements that are due 20 days following the close of each quarter. Condition: We noted one instance in which a required quarterly report was submitted after the required deadline, and three in which the required quarterly reports were not submitted. Questioned Costs: None Context: The background check reports for the quarter ended December 31, 2021, due to be filed by January 20, 2022, was submitted on January 25, 2022. In addition, the background check reports for the quarters ended March 31, 2022, June 30, 2022 and September 30, 2022 were never submitted. Effect: None Cause: Staff turnover and management oversight. Repeat Finding: No Recommendation: We encourage the Organization to continue its efforts to ensure that all contract reports are submitted timely in the future.

Corrective Action Plan

Views of responsible officials and planned corrective action: We are in agreement with the finding. We identified the issue and were taking steps to correct it prior to the audit. During fiscal 2022, we experienced turnover in the department responsible for the submission of the background check reports. In October, Management reassigned responsibility and completed a review of every staff file for their background check information and compared to the timelines for rechecks in the Organization?s policy. Management is in the process of running updated checks and has created an updated process to ensure compliance with this requirement moving forward. Further, in January 2023, we completed the outstanding reports with the information available to us and submitted them. As such, we do not expect this finding to recur in future years.

Categories

Reporting Internal Control / Segregation of Duties

Other Findings in this Audit

Programs in Audit

ALN Program Name Expenditures
16.575 Crime Victims Assistance Program $504,885
16.524 Legal Assistance for Victims Program $194,782
93.558 Temporary Assistance for Needy Families $156,566
16.736 Transitional Housing Assistance for Victims of Domestic Violence, Stalking, Or Sexual Assault $136,915
93.671 Family Violence Prevention Services $106,339
16.589 Rural Domestic Violence, Dating Violence, Sexual Assault, and Stalking Assistance Program $92,034
93.556 Promoting Safe and Stable Families $40,000
16.588 Violence Against Women $39,453
16.888 Grants to Prevent and Respond to Domestic Violence, Dating Violence, Sexual Assault, and Stalking $33,807
14.231 Homeless Shelter Funds - Arpa $32,900
93.671 Family Violence Prevention Services - Arpa $24,875
14.231 Emergency Shelter and Housing Assistance Program (eshap) $23,760
14.231 Emergency Shelter Grants (esg) - Cares $12,614
97.024 Emergency Food and Shelter Program $8,384
97.024 Emergency Food and Shelter Program - Arpa $5,730