Finding Text
2022-001 ? TIMELY GRANT REPORTING (93.788 and 93.243 U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES) Condition: The Organization did not timely submit quarterly and final reports required by certain grant agreements to the grantor by the required submission due dates. Criteria: The Organization?s grant agreements require quarterly reconciliation reports to be filed with the grantor 15 days after the conclusion of the quarter. For the year ended December 31, 2022 we noted four reports for program 93.788 and four reports for program 93.243, which were filed past the required 15 day due dates. Additionally, upon the conclusion of a grant, the Organization?s grant agreement requires the filing of a sworn statement of expenditures report, which is due within 15 days after the grant closed. For the year ended December 31, 2022, we tested the required sworn statement of expenditures report that was required to be filed for each program 93.788 and 93.243, which were both filed past the required 15 day due dates. Cause: The Organization failed to timely file the grant reporting documents that were tested during the audit prior to the submission deadlines for the year ended December 31, 2022. Effect: The Organization was not in compliance with the requirements of their grant agreements. Questioned Costs: N/A Recommendation: We recommend the Organization complete and submit all future required grant reports prior to the required deadline to ensure all compliance requirements are met. Views of Responsible Officials: Due to the late receipt of the approved grant contracts, we were unable to timely file all required quarterly grant reports. In some instances, the due date for quarterly filings elapsed before the contract was presented to us for signature. The late receipt of the contracts causes the entire process to be backlogged, from the incurring of expenses in a shortened time frame to the grant reconciliation reporting process. Management has developed a plan to correct the findings.