Finding Text
2022-002 National Endowment for the Arts Promotion of the Arts Grants to Organizations and Individuals ? 45.024 Award Number - 1891454-22-C-21 Criteria or Specific Requirement ? Cash Management 2 CFR 200.302(b) of the compliance supplement requires organizations receiving federal funds to establish controls and procedures that would minimize the amount of time between drawdowns and disbursement of the funds. The NEA terms and conditions require requests for advanced payments to be limited to immediate cash needs and are not expected to exceed anticipated expenditures for a 30 day period. Condition ? M-AAA requested an advance payment in May 2022 for anticipated expenditures and did not expend all funding within the 30 day period. Questioned Costs ? None noted. Context ? During our test work, we noted that M-AAA had a refundable advance recorded at June 30, 2022. We selected four of seven invoices included in the refundable advance and noted that in three of the four selections payment was not disbursed within the 30 day period. The sample was not intended to be, and was not a statistically valid sample. Effect ? M-AAA did not comply with the 30 day period required for advanced payments. Cause ? M-AAA was waiting for additional information from subrecipients or vendors prior to disbursing funding. Identification as a Repeat Finding ? Not applicable. Recommendation ? We recommend M-AAA only request advance payments up to the amount they are able to disburse within the required time in order to minimize the time elapsing between the receipt and disbursement of federal funds. Views of Responsible Officials and Planned Corrective Actions ? M-AAA will implement procedures to minimize the time elapsing between the receipt and disbursement of federal funds.