2023-002 - Susepnsion and Debarment
Auditor Description of Condition and Effect: The District was unable to provide documentation to support its consideration of suspension and debarment requirements for the vendor selected testing. The District is exposed to an increased risk that future noncompliance could occur and not be prevented or detected by the District's internal controls.
Auditor Recommendation: We recommend that the District implement necessary internal controls to ensure documentation of its compliance with the requirements of the Uniform Guidance is maintained.
Corrective Action: In accordance with the procurement policy listed below, management will implement an additional control to ensure compliance. Individual transactions over $25,000 charged to federal grant fund accounts shall require the signature of both the relevant program director as well as either the Business Services Director or Superintendent. Prior to signing, written documentation must be obtained verifying the vendor is either preapproved through the State of Michigan, or has been verified via www.sam.gov. [The District shall not subcontract with or award subgrants to any person or company who is debarred or supsended. For contracts over $25,000, the District shall confirm that the vendor is not debarred or suspended by either checking the Federal Government's System for Award Management, which maintains a list of such debarred or suspended vendors at www.sam.gov; collecting a certification from the vendor; or adding a clause or condition to the covered transaction with that vendor. (2 CFR Part 180 Subpart C)]
Responsible Person: Kylie Rush, Director of Business Services
Anticipated Completion Date: June 2024