Audit Finding Number: 2022-001 Housing Quality Standards Inspections & Enforcement Agency: Department of Housing and Urban Development Responsible Person, Title: Dave Dunn, Housing Director Completion date: 05/02/2023 Agency Response: Concur Corrective Action Plan: The PHA?s HQS enforcement sample of case files with failed HQS inspections shows that HQS deficiencies were not corrected within the required time frame, the PHA did not stop housing assistance payments beginning no later than the first of the month following the correction period, or take prompt and vigorous action to enforce the family obligations for: X Less than 98% of cases sampled Staff had not been identifying units that should be in abatement during the COVID temporary regulatory changes in 2020 and 2021. We continued the COVID regulatory system in 2022 due to being short staffed, thus not earning the points. Moving forward we are abating payments to owners when the units do not pass property inspections in a timely manner. In addition, we have created a tracking system to track daily work tasks to ensure that all failed HQS inspections are followed up on, and abatements occur when necessary. This has been in action since February 2023. The PHA?s annual HQS inspection sample of case files shows that more than 10% of all annual HQS inspections are more than two months past due. Staff had not recognized the current housing software system was not pulling inspections correctly in the system. Back in 2021, the PHA began performing biennial inspections versus annually. Staff advised our software company of this change but a glitch in the system did not allow for all inspections to be pulled correctly. Staff are currently performing these missed inspections. Additionally, we are transitioning to an upgraded software system where the ?biennial? option will be set up in the system manually by both PHA staff and software system staff and tested during the transition.