Finding Text
Criteria: In order to comply with Uniform Grant Guidance, Subpart D, ?200.328 Financial reporting, unless otherwise approved by OMB, the Federal awarding agency must solicit only the OMB-approved governmentwide data elements for collection of financial information. This information must be collected with the frequency required by the terms and conditions of the Federal award, but no less frequently than annually nor more frequently than quarterly except in unusual circumstances. Per inspection of the agreement the City holds with the Bureau of Reclamation, Semi-Annual and Final Reports are required to be submitted utilizing the Federal Financial Report Template Condition: Per inspection of the quarterly reports for the year ending June 30, 2022, the Federal Financial Report for quarters ending September 30, 2021 and March 31, 2021 should have been submitted 30 days from the reporting period end date. The Final Report relating to the reporting period from October 1, 2021 to December 31, 2021 should have been submitted 120 days subsequent to the reporting period end date. Cause and Effect: Procedures were not adequately designed or implemented surrounding the submittal of the Federal Financial report. As a result, the report was submitted after the time period allowed to submit the report. Recommendation: We recommend that management design and implement suitable procedures to ensure the necessary reports are submitted within a timely manner as required by the Bureau of Reclamation agreement. Management Response: Once we became aware of the reporting requirements, we submitted all required reports. We have made a note of the reporting requirements so that any future participation in this particular grant program will allow us to submit timely financial reports.