Finding 43164 (2022-003)

Significant Deficiency
Requirement
E
Questioned Costs
-
Year
2022
Accepted
2022-11-27
Audit: 44468
Organization: Youth & Family Services, Inc. (SD)

AI Summary

  • Core Issue: A child was incorrectly charged at a free reimbursement rate instead of the appropriate paid rate due to a failure to update eligibility status after disenrollment from Head Start.
  • Impacted Requirements: The Organization must track eligibility accurately for students in the Child and Adult Care Food Program (CACFP) to comply with federal guidelines.
  • Recommended Follow-Up: Develop an internal control system to ensure timely updates of eligibility status for students transitioning from Head Start.

Finding Text

2022-003 FINDING: Eligibility Federal Program Affected: Child and Adult Care Food Program/ALN #10.558 Compliance Requirement: Eligibility Questioned Costs: No known or likely questioned costs exceeding $25,000. Condition and Cause: One child tested for eligibility was being charged for reimbursement at a free rate of $3.92, however the Organization was only eligible to receive reimbursement for this child at a paid rate of $0.62. The cause of this error was a result of the child being formerly enrolled in the Head Start program and upon disenrollment, the Organization failed to update the child?s status to a paid rate. Criteria and Effect: The CACFP requires the Organization to appropriately track eligibility for students enrolled in the program. The Organization currently does not have a control to switch students CACFP status if Head Start eligibility changes. Repeat Finding from Prior Year: N/A Recommendation: We recommend the Organization develop an internal control to track eligibility for Head Start students who become ineligible for Head Start. Response/Corrective Action Plan: See Organization?s Corrective Action Plan

Corrective Action Plan

The Organization is aware of the eligibility finding and is working to correct all known errors and develop a system to prevent future occurrences.

Categories

Eligibility Cash Management

Other Findings in this Audit

  • 43163 2022-002
    Material Weakness
  • 43165 2022-002
    Material Weakness
  • 43166 2022-003
    Significant Deficiency
  • 43167 2022-002
    Material Weakness
  • 43168 2022-002
    Material Weakness
  • 43169 2022-002
    Material Weakness
  • 43170 2022-002
    Material Weakness
  • 619605 2022-002
    Material Weakness
  • 619606 2022-003
    Significant Deficiency
  • 619607 2022-002
    Material Weakness
  • 619608 2022-003
    Significant Deficiency
  • 619609 2022-002
    Material Weakness
  • 619610 2022-002
    Material Weakness
  • 619611 2022-002
    Material Weakness
  • 619612 2022-002
    Material Weakness

Programs in Audit

ALN Program Name Expenditures
93.600 Head Start $1.08M
93.086 Healthy Marriage Promotion and Responsible Fatherhood Grants $1.03M
84.287 Twenty-First Century Community Learning Centers $257,332
10.559 Summer Food Service Program for Children $176,562
93.575 Child Care and Development Block Grant $166,393
16.888 Consolidated and Technical Assistance Grant Program to Address Children and Youth Experiencing Domestic and Sexual Violence and Engage Men and Boys As Allies $147,283
93.276 Drug-Free Communities Support Program Grants $143,008
93.243 Substance Abuse and Mental Health Services_projects of Regional and National Significance $127,861
16.575 Crime Victim Assistance $92,309
10.575 Farm to School Grant Program $50,000
10.558 Child and Adult Care Food Program $44,389
93.110 Maternal and Child Health Federal Consolidated Programs $43,057
14.218 Community Development Block Grants/entitlement Grants $6,961