FAC Explorer

Finding 42701 (2022-004)

Significant Deficiency
Requirement
L
Questioned Costs
-
Year
2022
Accepted
2023-07-09
Audit: 43947
Organization: City of Thibodaux, Louisiana (LA)
Auditor: Postlethwaite & Netterville Apac

AI Summary

  • Core Issue: There are weaknesses in the controls for reconciling and reviewing the annual report, which could lead to errors.
  • Impacted Requirements: Internal controls must ensure that annual reports are accurately reconciled with accounting records and reviewed by someone other than the preparer.
  • Recommended Follow-Up: Implement strong internal controls to guarantee proper reconciliation and independent review of the annual report.

Finding Text

RECONCILIATION AND REVIEW United States Department of the Treasury COVID-19 ? Coronavirus State and Local Fiscal Recovery Funds (Federal Assistance Listing No. 21.027) Criteria: Internal controls should be designed to ensure proper reconciliation and review of all required annual reports to the accounting records to prevent or detect misstatements. Condition: We identified a deficiency in the design of controls over the annual report reconciliation function as well as the review of the annual report function. Cause: The City does not have policies and procedures in place to ensure that the annual report is reconciled to the accounting records or reviewed by someone other than the preparer of the annual report. Questioned Costs: N/A Effect: Errors related to the annual report could result in material misstatements and not be detected by the internal controls of the City. Recommendation: Proper internal controls should be established that ensure proper reconciliations and reviews of the annual report are performed and properly accounted for in the financial records. Identification of a repeat finding: This is a new finding in the current year. View of Responsible Official: Management concurs with the finding.

Corrective Action Plan

The City of Thibodaux Finance Director, Jessica Hebert, and the Assistant Finance Director, Joycelyn Gros, will work on reconciliation and review processes for the annual coronavirus funding reporting process by coming up with a procedure to document the reconciliation of the report to the general ledger and to document the review of the reconciliation as well as review of the report before submission. The Finance Director, Jessica Hebert, will print the report before submission so that the Assistant Finance Director, Joycelyn Gros, can review and mark on the grant reimbursement review form. This process will become effective with the next submission that is due April 30, 2024.

Categories

Internal Control / Segregation of Duties

Other Findings in this Audit

  • 42699 2022-002
    Material Weakness
  • 42700 2022-003
    Material Weakness
  • 42702 2022-003
    Material Weakness
  • 42703 2022-004
    Significant Deficiency
  • 619141 2022-002
    Material Weakness
  • 619142 2022-003
    Material Weakness
  • 619143 2022-004
    Significant Deficiency
  • 619144 2022-003
    Material Weakness
  • 619145 2022-004
    Significant Deficiency

Programs in Audit

ALN Program Name Expenditures
97.036 Disaster Grants - Public Assistance (presidentially Declared Disasters) $4.03M
21.027 Coronavirus State and Local Fiscal Recovery Funds $850,810
11.300 Investments for Public Works and Economic Development Facilities $656,735
20.205 Highway Planning and Construction $249,674
97.039 Hazard Mitigation Grant $181,830
14.218 Community Development Block Grants/entitlement Grants $66,482
14.871 Section 8 Housing Choice Vouchers $31,522
20.601 Alcohol Impaired Driving Countermeasures Incentive Grants I $15,840
20.106 Airport Improvement Program $9,850
16.607 Bulletproof Vest Partnership Program $4,693
20.600 State and Community Highway Safety $3,083