Finding 42613 (2022-003)

Material Weakness
Requirement
L
Questioned Costs
-
Year
2022
Accepted
2023-04-11
Audit: 38790
Organization: National League of Cities (DC)
Auditor: Marcum LLP

AI Summary

  • Core Issue: The League failed to submit FFATA subaward reports on time for grants over $30,000, leading to noncompliance.
  • Impacted Requirements: The League did not meet the reporting deadlines set by the Federal Funding Accountability and Transparency Act (FFATA).
  • Recommended Follow-Up: Implement clear procedures and strengthen internal controls to ensure timely compliance with federal regulations.

Finding Text

Finding No. 2022-003: Reporting ? Compliance Finding and Material Weakness in Internal Control Over Compliance ALN 11.307 ? Economic Adjustment Assistance, Grant Period: January 1, 2022 to September 30, 2022, Grant Number ED22HDQ3070070 Criteria Under the requirements of the Federal Funding Accountability and Transparency Act (FFATA), prime recipients of grants or cooperative agreements are required to report first-tier subawards of $30,000 or more to the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS). The prime recipient is required to file a FFATA subaward report by the end of the month following the month in which the prime recipient awards any sub-grant greater than or equal to $30,000. Condition and Context The League did not file a FFATA subaward report for its three subrecipients timely. All FFATA sub-award reports were filed after September 30, 2022, which was more than a month after the League awarded its subrecipients with grants more than $30,000. Cause The League was unaware of the compliance requirement. Also, there were no written policies or procedures for employee guidance. Effect The League was late in submitting the required FFATA subaward reports, which resulted in a noncompliance with the reporting requirements under the grant agreement. Repeat Finding No. Questioned Cost None Recommendation We recommend that the League implement procedures and enhance internal controls to ensure appropriate and timely compliance with all applicable federal regulations. Views of Responsible Officials and Planned Corrective Actions See corrective action plan.

Corrective Action Plan

NATIONAL LEAGUE OF CITIES CORRECTIVE ACTION PLAN For the Year Ended September 30, 2022 U.S. DEPARTMENT OF COMMERCE National League of Cities submits the following corrective action plan for the year ended September 30, 2022. Independent Public Accounting Firm: MARCUM LLP 1899 L Street NW, Suite 850 Washington, DC 20036 Audit Period: The findings from the September 30, 2022 schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. FEDERAL AWARD FINDINGS AND QUESTIONED COSTS Finding No. 2022-003: Reporting ? Compliance Finding and Material Weakness in Internal Control Over Compliance ALN 11.307 ? Economic Adjustment Assistance, Grant Period: January 1, 2022 to September 30, 2022, Grant Number ED22HDQ3070070 Criteria Under the requirements of the Federal Funding Accountability and Transparency Act (FFATA), prime recipients of grants or cooperative agreements are required to report first-tier subawards of $30,000 or more to the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS). The prime recipient is required to file a FFATA subaward report by the end of the month following the month in which the prime recipient awards any sub-grant greater than or equal to $30,000. Condition and Context The League did not file a FFATA subaward report for its three subrecipients timely. All FFATA sub-award reports were filed after September 30, 2022, which was more than a month after the League awarded its subrecipients with grants more than $30,000. Recommendation It was recommended that the League implement procedures and enhance internal controls to ensure appropriate and timely compliance with all applicable federal regulations. Action Taken: NLC took the following corrective actions that addressed the noncompliance within the performance period of the subject cooperative agreement: (1) Uploaded all the required subaward data on FSRS.gov on November 13, 2022; (2) Institute a standard checklist procedure associated with issuance or modification of subaward agreements to determine possible applicability of the subaward reporting requirement. _______________ Contact Person Responsible for Corrective Action: Michael Terseck, Chief Financial Officer If the US Department of Commerce has questions regarding this plan, please call Michael Terseck, Chief Financial Officer, (202)329-6358. Sincerely, Michael Terseck Chief Financial Officer National League of Cities

Categories

Subrecipient Monitoring

Other Findings in this Audit

  • 619055 2022-003
    Material Weakness

Programs in Audit

ALN Program Name Expenditures
11.307 Economic Adjustment Assistance $2.89M
81.117 Energy Efficiency and Renewable Energy Information Dissemination, Outreach, Training and Technical Analysis/assistance $125,224
93.421 Strengthening Public Health Systems and Services Through National Partnerships to Improve and Protect the Nations Health $71,752
93.011 National Organizations of State and Local Officials $59,263