Finding 42284 (2022-004)

Material Weakness Repeat Finding
Requirement
P
Questioned Costs
-
Year
2022
Accepted
2022-11-15

AI Summary

  • Core Issue: Lack of adequate personnel leads to insufficient segregation of duties in transaction handling.
  • Impacted Requirements: Internal controls must ensure that authorization, recording, and custody of assets are managed by different employees.
  • Recommended Follow-up: Assess staffing levels and consider reallocating resources or hiring to improve internal control effectiveness.

Finding Text

2022-004 Internal Control Structure Design Program: Child Nutrition Cluster CFDA# 10.555 & 10.553 Condition: Adequate personnel are not available to assign responsibilities in such a way that different employees handle different parts of the same transaction. Cause: District has limited Number of personnel. Criteria: Internal controls should be in place that provides reasonable assurance that authorization or approval of transactions, recording of transactions, and custody of assets are segregated activities. Effect: Due to the absence of segregation of duties, the level of risk that errors or irregularities, material in relation to the financial statements, may occur and not be detected within a timely period by the employees, in the normal course of performing their assigned functions, has not been reduced to a relatively low level.

Corrective Action Plan

School District No. 55-0145, Waverly, Nebraska, respectfully submits the following corrective action plan for the year ended August 31, 2022. Name and address of independent public accounting firm: Romans, Wiemer & Associates, Certified Public Accountants, P.C., 1910 N Lincoln Ave, York, NE 68467 Audit Period: September 1, 2021 through August 31, 2022 The findings from the October 31, 2022 schedule of findings and questioned cost are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. FINDINGS ? FINANCIAL STATEMENT AUDIT MATERIAL WEAKNESS 2022-001 Internal Control Structure Design Recommendation: While considering the cost of any benefits derived, activities should be segregated and handled by different employees. Action Taken: The cost of implementing a complete set of controls far outweighs the benefits derived by such. It is not financially feasible to have a complete set of controls. 2022-002 Deposit Risk Recommendation: Obtain adequate pledged securities from the financial institution. Action Taken: District personnel will contact the bank about getting additional coverage. 2022-003 Disbursements in Excess of Budget Recommendation: Either not approve disbursements over budgeted amounts or amend the budget if extra disbursements are needed. Action Taken: The District will monitor funds closer and either not approve disbursements over budgeted amounts or amend the budget if needed in the future. FINDINGS ? FEDERAL AWARD PROGRAM AUDIT Nebraska Department of Education 2022-004 Internal Control Structure Design Recommendation: While considering the cost of any benefits derived, activities should be segregated and handled by different employees. Action Taken: The cost of implementing a complete set of controls far outweighs the benefits derived by such. It is not financially feasible to have a complete set of controls. If the Nebraska Department of Education has questions regarding this plan, please call Mikal Shalikow at (402) 786-2321.

Categories

Internal Control / Segregation of Duties School Nutrition Programs

Other Findings in this Audit

  • 42285 2022-004
    Material Weakness Repeat
  • 42286 2022-004
    Material Weakness Repeat
  • 618726 2022-004
    Material Weakness Repeat
  • 618727 2022-004
    Material Weakness Repeat
  • 618728 2022-004
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
84.425 Education Stabilization Fund $336,784
10.553 School Breakfast Program $212,782
84.010 Title I Grants to Local Educational Agencies $160,404
10.555 National School Lunch Program $122,793
84.027 Special Education_grants to States $43,001
84.367 Improving Teacher Quality State Grants $36,761
93.778 Medical Assistance Program $10,004
84.173 Special Education_preschool Grants $6,161