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Finding 2022-002 Food Service Claims Submission Child Nutrition Cluster Assistance Listing No. #10.553 National School Breakfast Program Assistance Listing No. #10.555 National School Lunch Program Assistance Listing No. #10.555 Food Donation Program Assistance Listing No. #10.582 Fresh Fruits and Vegetables Criteria Under Title 7 CFR Part 210.8 Claims for reimbursement, "A final Claim for Reimbursement shall be postmarked or submitted to the State agency not later than 60 days following the last day of the full month covered by the claim. State agencies may establish shorter deadlines at their discretion. Claims not postmarked and/or submitted within 60 days shall not be paid with Program funds unless otherwise authorized by United State Department of Agriculture (USDA) Food and Nutrition Services (FNS)." Condition During the audit we noted that the Charter School's reimbursement claims to New Jersey State Department of Agriculture for the months of July 2021 and August 2021 amounting to $82,273 were submitted past the deadline of 60 days after the end of the reporting month. . In addition, differences between meals claimed and actual meals served for the months of September 2021, October 2021, November 2021, December 2021, January 2022, February 2022, March 2022, April 2022 and May 2022 which resulted to net underclaim of $14,976. Context Reimbursement claims to New Jersey State Department of Agriculture were denied and differences noted between actual meals served and number of meals claimed. Cause Staff turnovers, including School Business Administrators during fiscal year 2022 was the main reason for the issues noted. Effect Failure to submit the claims within the prescribed period and timely review resulted in nonpayment of claims. Questioned cost None. Recommendation We recommend that the Charter School implement its policies and procedures to ensure that the required reports are filed timely. We recommend personnel back-up and training to ensure that data requirements and timelines are adhered to.