FAC Explorer

Finding 41578 (2022-001)

-
Requirement
P
Questioned Costs
$1
Year
2022
Accepted
2023-06-12
Audit: 50640
Organization: Shalom House, Inc. (NC)
Auditor: Bernard Robinson & Company LLP

AI Summary

  • Core Issue: Shalom House improperly paid maintenance wages of $3,099.25 from funds meant for other Projects, violating USDA regulations.
  • Impacted Requirements: Funds for housing projects must remain separate as per USDA Handbook 2-3560, Chapter 4, Section 4.2.
  • Recommended Follow-Up: Management should enhance training on payroll processing to ensure accurate expense allocation and timely reimbursements.

Finding Text

Finding 2022-1 Statement of Condition: During the year, Shalom House paid maintenance personnel wages, totaling $3,099.25, which were the expense of three other Projects. The amount is recorded as a receivable due from the other Projects at December 31, 2022. Criteria: USDA Handbook 2-3560, Chapter 4, Section 4.2 requires separate accountability and states that funds for housing projects managed by the same management company must not be co-mingled. Effect: Noncompliance with RD regulations. Cause: Payroll processing error. Context: Analyzed current year maintenance wages and investigated difference from both prior year expense and budgeted expense. Recommendation: Management should stress proper time entry and payroll processing on a regular basis to insure payroll expense is allocated properly at time of payment and in a timely manner. Questioned costs: $3,099.25 Management's Response and Corrective Action Plan: Management acknowledges that reimbursement for other Project's payroll expense should be processed and collected in a timely manner or payments allocated to the correct Project at time of payment.

Corrective Action Plan

SHALOM HOUSE, INC. WASHINGTON, NORTH CAROLINA CORRECTIVE ACTION PLAN February 24, 2023 USDA, Rural Development Asheboro Area Office 847 Curry Drive, Suite 104 Asheboro, North Carolina 27205 Shalom House, Inc., respectfully submits the following Corrective Action Plan for the year ended December 31, 2022. Bernard Robinson & Company, L.L.P. 1501 Highwoods Blvd., Suite 300 Greensboro, North Carolina 27410 Audit period: Year ended December 31, 2022 The finding from the December 31, 2022 Schedule of Findings and Questioned Costs is discussed below. The finding is numbered consistently with the number assigned in the schedule. FINDINGS - Financial Statement Audit and Federal Award Program Audit Recommendation: Management should stress proper time entry and payroll processing on a regular basis to insure payroll expense is allocated properly at time of payment and in a timely manner. Action(s) Taken or Planned: We agree with the Finding 2022-1 described in the accompanying schedule of findings and questioned costs. As of report issuance, the Project was reimbursed $3,099.25 for wages paid for other projects. If you have any questions regarding this plan, please call (704)-357-6000. Sincerely yours, Alex Lawrence Director of Property Management

Categories

Questioned Costs Cash Management

Other Findings in this Audit

Programs in Audit

ALN Program Name Expenditures
10.415 Rural Rental Housing Loans $862,789
10.427 Rural Rental Assistance Payments $149,904