Finding Text
2022 ? 003: Student Financial Aid Cluster: Enrollment Reporting ? VariousFederal Agency: Department of EducationFederal Program: Student Financial Aid ClusterAssistance Listing Number: VariousAward Period: July 1, 2021 through June 30, 2022Type of Finding: Significant Deficiency in Internal Control Over Compliance; NoncomplianceCriteria: The Code of Federal Regulations, 34 CFR 685.309(b), states schools must have somearrangement to report student enrollment data to National Student Loan Database Student (NSLDS)through an enrollment roster file. The school is required to report changes in the student?s enrollmentstatus, the effective date of the status, and an anticipated completion date. Also, the Code of FederalRegulations, 34 CFR 682.610, states that institutions must report accurately the enrollment status of allstudents regardless if they receive aid from the institution or not. Changes to said status are required tobe reported within 30 days of becoming aware of the status change, or with the next scheduledtransmission of statuses if the scheduled transmission is within 60 days. Regulations require the statusinclude an accurate effective date. There are two categories of enrollment information ?Campus Level?and ?Program Level? both of which need to be reported accurately. Regulations require the statusinclude an accurate effective date. In addition, regulations require that an institution return theenrollment rosters within 15 days from receipt of the rosters and make necessary corrections andresubmit to NSLDS within 10 days.Condition: The support for one student from a statistically valid sample 40 students could not belocated to perform required audit steps.Questioned Costs: NoneContext: The District disbursed $26,553,987in Title IV awards during fiscal year 2021-22.Cause: The College?s processes and controls did not ensure that student status changes were properlyand timely reported to NSLDS for all students.Effect: The case identified resulted in noncompliance with the Title IV regulation.Repeat Finding: This was not a finding in the prior year.Recommendation: We recommend that each College review their existing procedures and controlsand identify necessary changes needed to ensure timely reporting of student status changes to NSLDSas required by regulations.Views of Responsible Officials and Planned Corrective Actions: Please refer to the attachedCorrective Action Plan.