Finding Text
Federal Agency: Department of Education
Federal Program Title: Student Financial Assistance Cluster
Assistance Listing Number: 84.007, 84.033, 84.063, 84.268
Federal Award Identification Number: P007A223424-2023, P033A223424-2023, P063P220352-2023,
and P268K220352-2023
Award Period: 7/1/22-6/30/23
Type of Finding: Material Weakness in Internal Control over Compliance; Compliance, Material
Noncompliance
Condition: The University did not properly report student enrollment changes for students who received
federal student aid to the National Student Loan Data System (NSLDS).
Criteria or specific requirement: Per 2 CFR 200.303, nonfederal entities receiving federal awards are
required to establish and maintain internal controls designed to reasonably ensure compliance with federal
laws, regulations, and program compliance requirements. Additionally, 34 CFR 682.610, states that
institutions must report accurately the enrollment status of all students regardless of if they receive aid from
the institution or not. Changes to said status are required to be reported within 30 days of becoming aware
of the status change, or with the next scheduled transmission of statuses if the scheduled transmission is
within 60 days.
Context: During our testing of 60 students, we identified 5 students had the incorrect effective date, 44
students were reported past the 60-day reporting timeframe, 7 students did not have matching status change
for Campus and Program enrollment, 2 students did not have campus enrollment updated for withdrawal
status change, 2 students with the incorrect effective date on program enrollment and 1 student where
graduate status was not properly updated. Additionally, there is no evidence of review documented.
Questioned costs: N/A
Cause: The University didn't have proper procedures in place to verify students’ status in NSLDS matched
the institutions records in a timely manner.
Effect: The University was not in compliance with the requirements to properly report student enrollment
data correctly. Incorrect dates submitted to NSLDS may be used to determine the grace period for the
repayment and interest of outstanding Title IV student loans.
Repeat finding: Yes, 2022-012
Recommendation: We recommend the University review current processes for reporting to NSLDS and
implement procedures to ensure submissions are reported timely and accurately.
Views of responsible officials: Management agrees with the finding and has developed a plan to correct
the finding.