Finding Text
Finding: The District does not have a process to ensure compliance with reporting requirements within the federal program.
Criteria: The May 2023 Office of Management and Budget Compliance Supplement states the following for Compliance Requirements-Reporting and Recordkeeping:
“Each month’s claim for reimbursement and all data used in the claims review process must be maintained on file. Accurate records must be maintained justifying all meals claimed…”
Condition: The District does not have a process to review monthly data used in computing meal reimbursement claims. There were errors in the meal counts reported to the state.
Cause: The District does not monitor compliance reporting and recordkeeping rules as established by the Iowa Department of Education and the Office of Management and Budget.
Effect: The District does not have adequate documentation to ensure compliance with federal requirements regarding reporting and recordkeeping. The District could incorrectly report meal counts.
Questioned Costs: None
Context: The District reported 94,817 lunch meals for May 2023, but supporting documentation showed 94,847 lunch meals (30 more). For October 2022, the District reported 99,553 lunch meals and 32,258 breakfast meals, but supporting documentation showed 99,551 (2 less) lunch meals and 32,256 (2 less) breakfast meals.
Identification as a Repeat Finding: This is not a repeat finding.
Recommendation: We recommend the District implement a process to review monthly claim reporting and to retain records used in meal count reporting for the required period of time.
Response and Corrective Action Plan: The District will implement a process to review and retain meal claim reporting documentation as outlined by the Iowa Department of Education and Office of Management and Budget.